Overview
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. This role is essential in supporting daily office operations, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will possess robust computer skills, excellent organizational abilities, and experience in clerical and customer service functions. This position offers an prospect to contribute to a professional environment while developing your administrative expertise.
Duties
Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
Handle filing systems, document proofreading, and ensure proper organization of office files and records
Provide exceptional customer support and service to clients, vendors, and internal staff
Assist with bookkeeping tasks such as invoicing, billing, and expense tracking
Coordinate appointments, meetings, and calendar management for staff members
Support office supply inventory management and order necessary materials as needed
Perform general clerical duties including typing reports, preparing correspondence, and maintaining office equipment
Requirements
Proven clerical or administrative experience in an office setting
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and QuickBooks
Strong computer skills with the ability to learn current software quickly
Excellent organizational skills with attention to detail and accuracy in data entry and proofreading
Exceptional customer service skills with professional phone etiquette for handling multi-line phone systems
Ability to manage multiple tasks efficiently in a fast-paced setting
Experience with filing systems, record keeping, and front desk operations
Strong typing skills with a focus on speed and accuracy
Knowledge of bookkeeping practices related to invoicing and billing is desirable
Ability to work independently with minimal supervision while maintaining a collaborative team approach