Our client is an established, growing distributor of commercial building equipment. They have a strong reputation for service and a team that values initiative and continuous improvement. They're looking for a detail-focused administrator to manage accounting and office operations at their local location.
What you'll do
Accounting
Review, code and process supplier invoices, matching them to purchase orders and receiving documents
Monitor job costs against customer billing, including shipping charges and credits
Issue customer invoices and manage collections on past-due accounts
Record incoming payments, prepare bank deposits and process card payments
Maintain accurate receivables records and reporting
Reconcile inventory movements and support periodic stock counts
Investigate and resolve billing or payment issues with suppliers, customers and internal teams
Complete credit applications for recent accounts
Review order documentation such as confirmations, shipping paperwork and tracking details
Support month-end close, including accruals and reconciliations
Gather information for audits and management reporting
Office administration
Act as the first point of contact for visitors and incoming calls
Route questions to the appropriate team members
Manage mail, shipping and receiving of packages
Maintain organized paper and electronic records
Help the sales, operations and warehouse teams with general administrative work
What you need
3+ years in an administrative or bookkeeping role with hands-on AP/AR responsibility
Working knowledge of PO, receipt and invoice matching (3 way matching required)
Diploma or certificate in bookkeeping, accounting or office administration
Strong accuracy and follow-through, and the ability to manage deadlines in a rapid-paced setting
Professional written and verbal communication
Comfort with Outlook, Word and Excel (basic formulas and data entry)
ERP or accounting software experience is an asset
Openness to learning recent systems and taking feedback
What's offered
Benefits, life & disability coverage
Retirement savings program with employer matching
Training and opportunities for career growth
We welcome applicants of all backgrounds. Accommodations are available throughout the hiring process on request.
J-18808-Ljbffr