Job Type: Full-time

Work Location: In person

Skin Vitality Medical Clinic is seeking a highly organized, analytical, and detail-oriented Accounting Associate to join our finance team. This position supports a wide range of accounting functions, including accounts payable, accounts receivable, inventory adjustments and reconciliations, financial reporting, payroll administration, and complex commission calculations.

The role requires exceptional attention to detail, strong Excel skills, and the ability to accurately manage large volumes of financial and payroll data. A significant component of the position involves high-volume data entry, preparing and validating detailed reports, performing reconciliations, and interpreting compensation structures with changing calculation parameters.

The successful candidate must be comfortable managing multiple responsibilities, shifting priorities, and strict deadlines in a fast-paced environment. Accuracy, independent problem-solving, accountability, and the ability to prioritize competing demands are essential to success in this role.

Key Responsibilities

Accounting & Financial Administration

- Perform high-volume accounting data entry, ensuring the accuracy and completeness of financial records.
- Create, review, and process accounts payable invoices, ensuring accurate coding, supporting documentation, and timely processing.
- Verify vendor invoices against statements, purchase documentation, and existing accounting records to identify discrepancies or duplicate entries.
- Assist with payment processing, vendor account reconciliations, and the resolution of outstanding payables.
- Support accounts receivable functions, including payment applications, account reconciliations, and transaction verification.
- Review and reconcile financial transactions across multiple accounts and systems.
- Assist with bank and credit card reconciliations, general ledger reviews, and month-end accounting activities.
- Investigate discrepancies between financial records, supporting documentation, and accounting systems.
- Maintain accurate accounting records and organized supporting documentation.
- Assist with additional accounting projects and financial reporting requirements as assigned.

Inventory Management & Reconciliations

- Process inventory adjustments, corrections, and transfers within the accounting system.
- Review inventory transactions to ensure accurate quantities, costs, and account allocations.
- Perform inventory reconciliations, comparing system records against supporting reports and documentation.
- Investigate inventory discrepancies, including variances in quantities, costs, and recorded transactions.
- Assist with month-end inventory reconciliation and reporting processes.
- Maintain accurate supporting records for inventory adjustments and reconciliations.
- Coordinate with internal departments to investigate and resolve inventory-related discrepancies.





Payroll & Commission Administration

- Assist with payroll preparation, processing, and reconciliation for a multi-location organization.
- Perform detailed payroll data entry, ensuring employee compensation information is accurate and complete.
- Calculate and verify commissions, bonuses, incentives, and other variable compensation.
- Interpret and apply multiple commission structures involving changing rates, thresholds, eligibility requirements, and calculation parameters.
- Review and cross-reference sales, performance, and payroll reports to validate compensation calculations.
- Verify timesheets, employee hours, overtime, vacation pay, deductions, and payroll adjustments.
- Identify, investigate, and correct discrepancies before payroll is finalized.
- Maintain detailed payroll records, calculations, and supporting reconciliations.
- Assist with recurring payroll reporting and year-end requirements.

Data Management, Reporting & Accuracy

- Prepare, maintain, and update a high volume of detailed accounting, payroll, inventory, and operational reports.
- Extract, consolidate, organize, and format large datasets from multiple sources.
- Thoroughly review and fact-check information to ensure reports are accurate, complete, and consistent.
- Verify formulas, calculations, totals, and data mappings to identify errors or inconsistencies.
- Prepare professionally formatted reports in accordance with established reporting requirements.
- Investigate unusual variances, missing information, and discrepancies.
- Maintain complex Excel spreadsheets used for calculations, reconciliations, commission tracking, inventory analysis, and financial reporting.
- Adapt reporting templates and calculations to accommodate changing operational requirements.
- Meet recurring daily, weekly, bi-weekly, and monthly reporting deadlines.

Organization & Priority Management

- Manage responsibilities across accounting and payroll functions, recognizing that priorities and workload demands will fluctuate.
- Independently assess incoming tasks, determine urgency, and adjust priorities based on operational needs and deadlines.
- Balance multiple assignments and detailed processes without compromising accuracy.
- Maintain organization and attention to detail while managing changing priorities, interruptions, and competing deadlines.
- Demonstrate accountability, strong follow-through, and consistent completion of assigned responsibilities.
- Proactively identify and communicate discrepancies, concerns, or potential delays.




- Ensure time-sensitive payroll responsibilities are completed accurately while maintaining progress on other accounting duties.

Qualifications

- Post-secondary education in Accounting, Finance, Business Administration, or a related field.
- 2–4 years of experience in accounting, financial administration, payroll, or a similar data-intensive role.
- Exceptional attention to detail and demonstrated accuracy in high-volume data entry.
- Strong Microsoft Excel skills, including formulas, lookups, data manipulation, and formatting.
- Experience with accounts payable processing, accounts receivable, and account reconciliations.
- Experience preparing, reconciling, and validating detailed financial or operational reports.
- Strong analytical and problem-solving skills, with the ability to identify and investigate discrepancies.
- Ability to interpret complex calculations and apply changing rules or parameters accurately.
- Excellent organizational and time-management skills, including the ability to independently prioritize competing responsibilities.
- Ability to manage multiple deadlines while maintaining a high standard of accuracy.
- Strong understanding of general accounting principles and financial processes.
- Ability to work independently and collaboratively in a quick-paced environment.
- Professionalism and discretion when handling confidential financial and employee information.

Preferred Qualifications

- Experience with ADP payroll systems.
- Experience calculating commissions, bonuses, or performance-based compensation.
- Experience with inventory adjustments, reconciliations, and inventory-related accounting transactions.
- Advanced Excel skills, including PivotTables, XLOOKUP, SUMIFS, and complex formulas.
- Experience working with large datasets and detailed reporting requirements.
- Experience in a multi-location organization.
- Familiarity with Canadian payroll requirements.

Ideal Candidate

We are looking for someone who is naturally detail-oriented, comfortable working extensively with numbers and spreadsheets, and capable of managing multiple moving parts simultaneously. The ideal candidate takes ownership of their work, proactively identifies errors, and understands the importance of verifying information before it is finalized. They must be able to shift between accounting, payroll, commissions, inventory, and reporting responsibilities while maintaining accuracy and meeting deadlines.

This is a detail-intensive accounting position requiring a high degree of accuracy, adaptability, and independent judgment. The ability to balance a variety of accounting responsibilities with time-sensitive payroll processing and complex commission calculations is essential.

Compensation will be determined based on the candidate’s relevant experience, skill set, and ability to contribute to the position.

Job Type: Full-time

Work Location: In person

📌 Accounting Associate (Ajax)
🏢 Skin Vitality Medical Clinic
📍 Ajax