Title: CMHC Funding & Closing Specialist

Reports To: Director, CMHC Operations & Closing

Location: Calgary, AB

Purpose of the Job:

The CMHC Funding & Closing Specialist is responsible for managing the funding and closing of CMHC-insured term and construction mortgage loans from commitment through funding and post-closing completion. The position acts as the central coordinator among Origination, Underwriting, borrowers, brokers, legal counsel, insurance consultants, quantity surveyors, investor and funding partners, third-party servicers, the title custodian, Mortgage Servicing and Accounting.

The role is responsible for maintaining the closing plan and checklist, confirming that conditions precedent and CMHC Certificate of Insurance requirements have been satisfied or appropriately approved, reconciling legal and funding documentation against authorized loan terms, identifying and escalating exceptions, and preparing a documented closing-readiness recommendation before funds are released. The Specialist supports accurate, timely and well-controlled closings by maintaining complete transaction records, coordinating the resolution of outstanding requirements and ensuring that funded loans are properly transitioned to servicing and accounting.

Main Activities:

Loan Funding & Closing

- Own and coordinate the funding and closing of CMHC insured term and construction loans, ensuring all required documentation is complete, all conditions precedent are satisfied (or otherwise approved in writing) and funding deadlines are met.
- Work closely with the Origination and Underwriting teams to manage the loan funding and closing process from commitment through funding, closing completion and resolution of post-closing items.
- Review commitment letters, CMHC COI, Letters of Intent (LOIs), and closing checklists to ensure all conditions precedent have been satisfied prior to funding; maintain the definitive closing checklist and supporting evidence of satisfaction.
- Compare loan documentation against approved lending terms and identify discrepancies requiring resolution before funding, including discrepancies among the commitment, CMHC COI, approved terms, solicitor documentation and funding request.
- Coordinate with team members, legal counsel, insurance consultants, borrowers, brokers, quantity surveyors, and other third-party professionals to facilitate timely loan closings, and provide clear status updates, ownership and deadlines for outstanding items.
- Instruct or coordinate instructions to lender’s counsel and the insurance consultant, as authorized, and review legal and closing documentation for accuracy, completeness, and compliance with internal policies, investor requirements, and CMHC guidelines.
- Coordinate closing requirements with applicable investor/funding partners, third-party servicers and the title custodian, and deliver required documents within established timelines.
- Coordinate the interest rate lock process by ensuring all pre-rate lock conditions and required documentation have been completed and approvals are documented.
- Prepare a documented closing-readiness and funding recommendation, identify all exceptions or outstanding items, and obtain the required approvals before funds are released. The role does not independently waive conditions or approve exceptions unless expressly authorized.
- For construction loans and subsequent advances, review applicable quantity surveyor reporting, evidence of required equity,



cost-to-complete information and advance-specific conditions, and coordinate resolution of deficiencies before funding.
- Prepare funding packages, closing binders, and supporting documentation for completed mortgage transactions, including a complete audit trail of approvals, confirmations and funding directions.

· Conduct post-funding reviews and own the tracking and timely resolution of outstanding post-closing conditions and documentation. Documentation & Compliance

- Complete Anti-Money Laundering (AML), Know Your Client (KYC), and other regulatory compliance requirements in accordance with company policies.
- Verify borrower and guarantor legal names, signing authority and execution requirements against approved transaction information and organizational documentation.
- Apply approved controls for funding and wire instructions, including required verification, segregation of duties and documented authorization before release of funds.
- Maintain complete, accurate, and well-organized loan files throughout the funding and closing process, with clear version control and evidence supporting each completed checklist item.
- Update and maintain internal databases and funding records to ensure accurate reporting and portfolio administration.
- Ensure all written and electronic documentation complies with internal policies, CMHC requirements, investor guidelines, and regulatory standards.

· Identify documentation deficiencies, funding exceptions, or compliance issues and escalate concerns to management as appropriate; maintain an exception log and confirm that required approvals are documented before closing. Operations & Portfolio Support

- Monitor funding timelines and proactively identify issues that could delay closing, working with internal and external stakeholders to resolve them efficiently.
- Collaborate with Mortgage Servicing and Accounting to ensure accurate onboarding and administration of funded loans, including confirmation of final loan terms, payment instructions and required original documentation.
- Assist with audit requests, quality control reviews, portfolio reporting, and operational initiatives related to loan funding and closing.
- Support continuous improvement initiatives by identifying opportunities to streamline funding processes, enhance documentation standards, and improve operational efficiency.
- Respond promptly and professionally to inquiries from borrowers, brokers, legal counsel, investors, and internal departments.

· Perform other duties directly related to CMHC funding, closing, post-closing completion and mortgage operations, as assigned.

Knowledge/Skill Requirements:

- Minimum 4 years of progressively responsible commercial mortgage funding and closing experience, with the ability to independently manage multiple transactions from commitment through funding.
- Demonstrated hands-on experience closing CMHC-insured multifamily or commercial mortgage loans is required; experience with both term and construction loans is strongly preferred.
- Strong working knowledge of commercial mortgage documentation, funding processes,



and CMHC lending requirements, including COI conditions and closing deliverables.
- Experience completing Anti-Money Laundering (AML), Know Your Client (KYC), and other regulatory compliance requirements.
- Familiarity with commercial real estate documentation, including appraisals, legal documentation, environmental reports, building condition assessments, and quantity surveyor reports, with the ability to identify closing implications and escalate material issues.
- Strong attention to detail with the ability to identify discrepancies and ensure documentation accuracy.
- Exceptional organizational and time management skills with the ability to manage multiple transactions while meeting tight deadlines.
- Strong written and verbal communication skills with the ability to work effectively with borrowers, brokers, legal counsel, investors, and third-party service providers.
- Proficiency in Microsoft Excel, Word, and Outlook; experience with loan-management, document-management or closing-workflow systems is an asset.
- Demonstrated problem-solving skills with the ability to prioritize competing demands and adapt in a fast-paced setting.
- Ability to work independently while contributing effectively within a collaborative team setting, exercising sound judgment within delegated authority and escalating exceptions promptly.

· Bilingual (French/English) is considered an asset.

Job Complexities:

The position requires an individual to be a self-starter, possess strong cognitive skills, use professional judgement and possess a solid commercial real estate background that can drive results.

Commercial mortgage applications can be complex in nature, requiring creative and innovative thinking and proactive problem solving. The incumbent is required to follow and keep up-to-date on corporate policies, procedures and regulatory requirements in order to work through files and rationalize the recommendations with the ability to provide optimal customer service with a strong aptitude to balance credit and sales functions. Past work experience will help develop likely solutions to conclude loan transactions.

Accountability:

The incumbent operates under direct management from the Director, CMHC Operations & Closing, however, will also work closely with other members of the CMHC team and Executive/Senior Management teams.

All members of the Harbour Mortgage team are responsible for managing risk and compliance within their groups. As such, employees should maintain and demonstrate the highest standards of integrity and ethical conduct in accordance with the Bank’s code of conduct, policies and guidelines.

The accountability of the incumbent falls mainly within the parameters of their daily duties.

Physical Demands/Working Conditions:

Normal Office environment with no physical demands, however, there is a substantial pressure, at times, placed on the incumbent due to the time sensitivity of each transaction as well as to meet production targets.

Harbour Mortgage Corp. is a private commercial mortgage lender providing first, second, construction, bridge, mezzanine and CMHC loans on income producing properties and development projects. Harbour has originated and funded over $9 billion in real estate debt transactions in all major markets across Canada with annual volumes in excess of $1 billion. Harbour Mortgage Corp. currently administers approximately $2.0 billion in mortgage investments.

📌 CMHC Funding & Closing Specialist (Calgary)
🏢 Harbour Mortgage
📍 Calgary