Overview

We are seeking a highly organized and professional Secretary / Administrative Assistant to join our dynamic real estate office. This role is essential in supporting daily operations, managing client communications, and ensuring the smooth functioning of our team. The ideal candidate will possess excellent communication skills, a robust background in administrative tasks, and familiarity with real estate processes.

Bilingual or multilingual abilities are a plus, enabling us to serve a diverse clientele effectively. This position offers an opportunity to grow within a fast-paced setting dedicated to excellence in property management and customer service.

Responsibilities
Manage and coordinate schedules for agents and clients, including appointments and property showings
Handle incoming calls, emails, and correspondence with professionalism and efficiency
Assist with marketing efforts such as creating promotional materials and managing online listings
Prepare and organize documents related to property transactions, contracts, and negotiations
Support property management activities by maintaining accurate records and databases
Facilitate communication between clients, vendors,



and internal teams to ensure seamless operations
Provide exceptional customer service by addressing inquiries promptly and courteously
Assist with bilingual communication needs to serve diverse clients effectively
Organize meetings, prepare agendas, and take detailed minutes as needed

Experience
Prior administrative experience in a real estate or property management setting is preferred
Strong organizational skills with the ability to multitask efficiently in a fast-paced setting
Excellent communication skills, both verbal and written, with an emphasis on professionalism
Experience with negotiation tactics and marketing strategies related to real estate is advantageous
Multilingual or bilingual proficiency is highly desirable to support diverse client interactions
Familiarity with property management software or CRM systems is a plus
Demonstrated ability to provide outstanding customer service and maintain confidentiality

Pay: From $17.95 per hour

Perks
Company events
On-site parking

Work Location: In person

📌 Secretary / Administrative Assistant Real Estate Office Mississauga
🏢 Canada Fortune Group
📍 Mississauga