We are seeking a highly organized and proactive Office Administrator to oversee and complete daily accounting tasks and support our team. The ideal candidate will possess strong administrative, clerical, and communication skills (especially with warehouse staff), with experience in supervising staff and managing office systems. This role is essential in ensuring smooth workflow, efficient vendor management, and effective team coordination.
The Office
Administrator should contribute to the overall success of our organization.
Responsibilities
Manage front desk operations, including multi-line phone systems and greeting visitors
Oversee clerical tasks such as filing, data entry, and document management
Supervise administrative staff and coordinate team management activities
Handle bookkeeping duties using QuickBooks and maintain accurate financial records
Handle accounts for all customers, ensuring all files are up to date
Process payroll and assists with human resources functions
Maintain organized office environment to support operational efficiency
Ensure excellent phone etiquette and qualified communication with clients, vendors, and staff
Qualifications
Proven experience in office administration or related roles with solid organizational skills
Supervising experience preferred
Proficiency in QuickBooks, Microsoft Office Suite, and multi-line phone systems
Knowledge of bookkeeping, payroll processing, human resources procedures
Excellent communication skills with professional phone etiquette
Strong organizational skills with the ability to manage multiple priorities effectively
Experience in training & development programs is a plus
Demonstrated ability to work independently as well as part of a team in a fast-paced workplace
Prior office experience including clerical and administrative responsibilities is required