Coordinate the full employee lifecycle: recruitment support, offers, onboarding, changes, and offboarding

Schedule interviews, post jobs, screen applications, and give every candidate a respectful, timely experience

Run onboarding so current hires have equipment, access, paperwork, and a welcoming first week

Maintain accurate employee records and data in an HRIS such as Workday, BambooHR, ADP, Ceridian Dayforce, UKG, or Rippling

Support payroll with attendance, leave, benefits, and changes, working closely with payroll and finance

Administer benefits enrolment and answer employee questions on coverage, leave, and policies

Track leaves (parental, medical, vacation) and help managers and employees through the process

Support compliance with provincial employment standards, human rights, health and safety (WHMIS, JHSC), and privacy obligations

Prepare employment letters, contracts, and HR documents accurately and on time

Help run engagement surveys, recognition programs, training sessions, and company events

Build reports on headcount, turnover, hiring, and absenteeism that leaders can use

Be a trusted, confidential first point of contact for employees and managers

Improve HR processes, templates, and employee resources as you spot opportunities

Level Typical experience What you’ll own

HR Coordinator I - 0-2 years : Scheduling, onboarding logistics, records, document prep, and employee inquiries, learning with a dedicated mentor

HR Coordinator II - 2-4 years : Owning onboarding, benefits, or recruiting coordination end to end, handling leaves, reporting, and training new coordinators

Senior HR Coordinator - 4+ years : Leading HR programs and projects,



advising managers on policy, supporting compliance and audits, mentoring the team

Promotion criteria are written down at every level, with regular career conversations. Many of our coordinators have moved into HR generalist, recruiter, talent acquisition, HR business partner, and compensation and benefits roles.

Must have

Strong organization and attention to detail, with the ability to handle several priorities at once

Excellent communication and a warm, professional way with people at every level

Sound judgment and genuine respect for confidentiality

Comfort with Microsoft Office or Google Workspace, especially Excel or Sheets

Diploma or degree in Human Resources, Business Administration, Psychology, Sociology, or a related field, or equivalent experience. We value judgment and reliability over pedigree.

Administrative, customer service, recruiting, and volunteer experience all count

Legal authorization to work in Canada (citizens, permanent residents, and valid work permit holders)

Nice to have (not required)

HRIS or ATS experience (Workday, BambooHR, ADP, Greenhouse, Lever, or similar)

Knowledge of Canadian employment standards, human rights, and privacy legislation

Progress toward or completion of the CPHR designation (we support it)

Exposure to payroll, benefits administration, or leave management

Recruiting coordination or campus recruiting experience

Basic reporting or data analysis skills (pivot tables, Power BI)

Experience in [tech, healthcare, retail, manufacturing, professional services, non-profit, etc.]

Fluency in French, an asset for roles supporting Quebec employees or bilingual teams [if applicable]

#J-18808-Ljbffr

📌 Human Resources Coordinator (Manitoba)
🏢 SMARTFOX
📍 Manitoba