Position: Office Manager
Location: Vaughan, ON - In office
Salary: Up to $65,000
Job Type: 12-Month Contract with Potential for Extension
Posting Type: Open Vacancy
Our client, a well-established retirement community in Vaughan, is seeking a personable, organized and detail-oriented Office Manager to oversee daily administrative operations and provide support to its management team on a 12-month contract.
This is an excellent opportunity for an experienced administrative skilled who enjoys a varied role combining office coordination, payroll administration, resident services and general operational support. The successful candidate will play an significant role in keeping the office running smoothly while providing a welcoming and professional experience for residents, families, visitors and staff.
Responsibilities will include: Coordinate day-to-day office administration and provide support to the management team
Assist with payroll administration, including payroll entry, updates and maintaining accurate employee information
Maintain organized resident files, employee records and confidential documentation
Assist with rental payment processing, invoicing and general accounting administration
Support resident move-ins, including documentation, coordination and administrative follow-up
Prepare correspondence, spreadsheets, reports and other administrative documents
Act as a key point of contact for residents, families, visitors and internal team members
Coordinate office supplies,



administrative processes and general front-office operations
Provide support and coverage to the Concierge team as required
Assist with additional administrative projects and operational needs as they arise
What we're looking for: Previous experience in office management, administration, payroll coordination or a similar role
Hands-on experience supporting payroll administration and maintaining accurate employee records
Experience with Dayforce is a robust asset
Background in retirement living, healthcare, hospitality, residential property management or another service-oriented environment is an asset
Excellent organizational skills and the ability to manage multiple priorities in a busy environment
Strong written and verbal communication skills with a warm, professional and approachable manner
Strong attention to detail and discretion when handling confidential information
Proficiency with Microsoft Office, including Excel, Word and Outlook
A proactive, flexible and team-oriented approach with the ability to work independently
A valid driver's licence and access to a vehicle
This role is ideal for someone who enjoys taking ownership of administrative responsibilities, supporting a collaborative team and contributing to a welcoming, people-focused environment.
All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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📌 Office Manager (Ontario)
🏢 Quantum Management Services
📍 Ontario