About Us Established in 1981, Pace Law Firm has dedicated itself to achieving positive changes in clients’ lives by representing them effectively in navigating the legal process, while also redefining the client experience. Today, Pace Law remains dedicated to upholding its signature “client-first” brand. With 150 legal professionals in six offices, our firm serves its clients in over 38 languages.
The Opportunity You will be the first point of contact for our real estate clients and the person who gets every new file off to a clean start. This is an entry-level position: you open purchase, sale and refinance files in our system, welcome clients by phone, collect the information the clerks and lawyers need, and enter the preliminary data so the file is ready to move. It suits someone organized, friendly on the phone and comfortable learning our software, who wants a real foothold in real estate law.
What you'll do Open new files Set up new purchase, sale, refinance and transfer files in our practice-management and conveyancing software as agreements and instructions come in
Run conflict checks and flag any issues to the clerk or lawyer before the file proceeds
Create the electronic file, apply the correct checklist and set key dates (closing, financing condition, requisition date)
Welcome and contact clients Call each new client within to introduce the firm, explain next steps and confirm how they prefer to be reached
Answer routine client questions about the process and timelines, and route legal questions to the clerk or lawyer
Follow up by phone and email to collect outstanding items and keep clients informed as the file moves
Gather information and enter preliminary data Collect client identification, contact details, property information,



mortgage and lender details, insurance and existing-mortgage information, and any required forms
Enter all preliminary data accurately into the file, save documents to the correct folders and update the file status
Request and track documents from realtors, lenders, mortgage brokers, condominium corporations and the other side's law office
Support the file through to closing Keep the file checklist current and flag missing items or approaching deadlines to the clerk
Draft routine correspondence, acknowledgment letters and intake summaries from firm templates
Assist with scheduling signing appointments and preparing closing packages
What we're looking for Required Legal Assistant, Law Clerk or Office Administration diploma, or equivalent office experience
Clear, warm and professional phone manner; comfortable making outbound calls to people you have not met
Strong attention to detail: names, numbers and dates entered correctly the first time
Able to manage many open files at once and keep each one moving
Proficient with Microsoft Office (Outlook, Word, Excel) and quick to learn current software
Discretion with confidential client and financial information
Nice to have Experience in a law office, real estate brokerage, title or mortgage setting
Familiarity with conveyancing or practice-management software
Knowledge of the residential real estate transaction process
Benefits Extended Healthcare coverage
Health Spending Account
On-site parking
Bonus Pay
You can find more about our benefits on our website.
Pace Law firm is an equal opportunity employer and encourages applications from all qualified candidates. If you require any accommodation during the application process, please contact HR at [email protected].

#J-18808-Ljbffr

📌 Real Estate Legal Assistant (Ontario)
🏢 Pace Law Firm
📍 Ontario