Administrative assistant in the Town Clerk's Department

Full Time | Temporary (at least 12 months)

Are you passionate about making a difference every day? The Town of Brome Lake offers you the opportunity to put your expertise to work in a dynamic and welcoming environment. Town of Brome Lake stands out for its exceptional living setting and bucolic surroundings. Come and join us!!

Town of Brome Lake is seeking an experienced individual to support the administration of its Town Clerk's Department. Under the supervision of the Director, Town Registry and Legal Affairs, the candidate will provide administrative and operational support to the department's activities and processes, including various administrative tasks and assisting with the management of the Town's archives.

Responsibilities

- Participates in the implementation of a new integrated document management system (GID).
- Carries out the archiving of files for the entire organization in accordance with the document management policy, classification plan and retention schedule.
- Drafts, corrects, proceeds with the layout and translates certain administrative documents related, in particular, to the preparation and follow-up of council meetings and other internal committees, municipal by-laws, contracts and agreements.
- Carries out any other related tasks required by her/his superior.

Qualifications

- University certificate in archival science or college diploma in documentation technology,



or other relevant training
- Minimum 2 years' experience in a similar position
- Excellent knowledge of French and English, both spoken and written
- Strong skills in the Microsoft Office suite, more specifically Outlook, Word and Excel
- Mastery of Microsoft 365 cooperative tools, including OneDrive, Teams and SharePoint

Skills and Aptitudes

- Ability to learn new software or work platforms
- Positive knowledge of document management software, such as Syged or Constellio, is an asset
- Ability to communicate both verbally and in writing
- Ability to identify priorities and work on multiple files simultaneously
- Ability to work independently, to be highly organized and rigorous, and to take initiative
- Ability to process texts, reports and documents with dexterity, speed and precision
- Ability to demonstrate a high degree of confidentiality and professionalism
- Versatility and flexibility
- Focus on customer service and results
- Impeccable work ethic
- Ability to perform physical tasks in a warehouse: lift a load of approximately 35 lbs (15 kg), use a ladder

Work Schedule

- 35-hour work week, over a 4.5-day period
- Dynamic and collaborative work workplace

We thank all applicants, but only those selected for further consideration will be contacted.

The masculine gender is used without discrimination and solely to lighten the text.

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📌 Full Time | Temporary (at least 12 months) Administrative assistant in the Town Clerk's Department (Knowlton)
🏢 VILLE DE LAC-BROME
📍 Knowlton