About JLL We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
About JLL We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
Position Overview Provide general overall FM services including continuous monitoring of the facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts. This role provides critical support for shipping and receiving operations, conference room support, and general facilities coordination for a large corporate office environment.
Job Responsibilities Administrative Function Provide Facility Management Team with tactical planning for the team's goals and objectives
Provide facility specific assistance to the project management team as needed or requested
Manage and maintain small facility management tasks as assigned
Coordinate special events in support of client or JLL
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities
Perform shipping and receiving duties, including handling deliveries and coordinating freight movements
Manage material handling operations, including use of freight elevators and pallet jacks as needed
Set up and break down conference rooms and meeting spaces as required
Communication and Relationship Coordination Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors, and guests
Ensure appropriate follow up with customers




Provide direction/information to vendors and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Demonstrate robust customer service skills in all interactions with building occupants and stakeholders
Compliance Properly and effectively administer and maintain all security policies
Assist with budgetary requests, analysis, and reporting
All other duties and tasks assigned
Required Qualifications Knowledge, Skills & Abilities 2+ years' experience with Facility or Property Administration
Superior customer service skills and orientation
Ability to always maintain professionalism under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Must be able to lift at least 50 pounds on a regular basis
Ability to perform physical tasks including material handling, using pallet jacks, and transporting items via freight elevator
Preferred Qualifications Associate or bachelor's degree in facilities management, building, business, or another related field preferred
Experience with Corrigo CMMS or similar work order management systems
Physical Requirements Lifting and carrying items up to 50 pounds
Moving pallets and materials using pallet jacks
Transporting items via freight elevator
Standing and walking for extended periods
Setting up and breaking down furniture and equipment
What We Offer JLL offers a comprehensive benefits package including health insurance, retirement savings plans, paid time off, and opportunities for professional development and career growth.
JLL is an equal opportunity employer committed to building a diverse and inclusive workforce.

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📌 Facilities Coordinator (Ontario)
🏢 JLL
📍 Ontario