Position: People Operations Coordinator
Location: Toronto, ON - Hybrid
Salary: $60,000-$65,000
Job Type: Permanent
Posting Type: Open vacancy

Our client, a boutique professional services firm in Toronto, is seeking a bright, organized and proactive People Operations Coordinator to join its small, high functioning and collaborative team.

This is an excellent opportunity for someone building their administrative/operational career and has 1-2 years of administrative, coordination, HR or people operations experience who is looking to take on greater ownership in a rapid-paced professional environment.

The successful candidate will support a variety of operational, administrative and people-related processes while helping manage recurring reporting, documentation, internal tracking and day-to-day team coordination. This role requires someone who is highly organized, communicates professionally and enjoys taking initiative.

Responsibilities

Support a variety of day-to-day operational and administrative processes

Prepare and maintain regular reports and spreadsheets

Conduct follow-up calls and gather information for reporting purposes

Coordinate documentation and other administrative requirements

Maintain accurate information across internal systems, databases and external portals

Assist with reviewing applications for internal opportunities





Provide general administrative and operational support to the broader team

Assist with office coordination and day-to-day administrative needs

Take ownership of ad hoc projects and process improvements as they arise

What we're looking for

Approximately 1-2 years of experience in administration, operations, HR, people coordination or a similar role

University degree or comparable post-secondary education

Strong written communication skills and excellent attention to detail

Comfortable working with Excel, trackers, databases and administrative systems

Strong organizational skills with the ability to manage recurring deadlines and competing priorities

Professional and confident communication skills

Positive, collaborative attitude and a willingness to take on new responsibilities

This role is well suited to someone early in their career who enjoys a combination of coordination, reporting, people interaction and hands-on administration and wants to continue building their experience within a supportive professional team.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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📌 People Operations Coordinator (Ontario)
🏢 Quantum Management Services
📍 Ontario