Tasks Provide daily administrative support to the sales team.

Answer phone calls, manage emails, and follow up on requests.

Maintain customer records and ensure documentation is up to date.

Prepare and send quotations, pricing proposals, technical documents, and samples.

Receive, verify, and process customer orders.

Coordinate orders with suppliers and monitor their progress.

Manage import and export logistics across North America in collaboration with carriers and business partners.

Monitor inventory levels and coordinate transportation requirements.

Ensure customs clearance procedures and required documentation are completed accurately.

Process invoicing and follow up on customer accounts.

Prepare cost tracking and profitability reports.

Prepare monthly sales reports, presentations, and forecasts.

Manage quality certificates and ensure they are provided to customers.

Provide administrative support to the accounting team, including invoice verification, expense reports, and supplier payments.

Follow up on overdue customer invoices.

Manage office supplies and coordinate with the IT department when required.

Assist with meeting preparation and document formatting.

Perform other related duties as required.





Advantages Group insurance program.

Life insurance.

Annual bonus opportunity based on company performance.

Valet parking available nearby.

Convenient location near Concordia Metro Station.

Laptop and cell phone provided.

Versatile schedule, with start times between 7:30 and 9:00 Hybrid work model following the training period.

Job requirements Completed university degree in Administration, Management, or a related field. 3 to 4 years of experience in an administrative, sales administration, or similar role.

Strong knowledge of Microsoft Office, particularly Word and Excel.

Organized, detail-oriented, reliable, autonomous, and proactive.

Ability to learn quickly, manage multiple priorities, and adapt to a variety of responsibilities.

Professional proficiency in both French and English required (approximately 50% of communications are conducted in English).

Knowledge of Spanish is considered an asset, as the incumbent will regularly collaborate with the Finance Director, who is based in Spain.

Experience with invoicing, quotations, customer service, logistics, or accounting is considered an asset.

📌 Sales & Operations Coordinator (Montreal)
🏢 Bédard Ressources
📍 Montreal