Mac

Donald Search Group is proud to partner with a major world player in its niche industrial space in their search for an Executive Assistant to the CFO.

Our client is a pioneering, globally integrated leader committed to innovation, sustainability, and operational excellence.

Beyond their industry leadership, they have built a standout reputation as a generous corporate citizen and an exceptional place to grow a long-term career.

Working in our client's downtown Vancouver head office with spectacular views, the successful candidate will enjoy a truly inspiring professional workplace.

About the Role Reporting directly to the CFO, the Executive Assistant plays a vital role as a trusted partner, driving administrative excellence and enabling the CFO to focus on strategic leadership.

Operating in a fast-paced, collaborative, and global environment, you will oversee high-level administrative functions, manage executive workflows, and support the broader Finance Leadership Team and Executive Office.

Key Responsibilities Calendar & Workflow Management: Proactively manage complex executive calendars, email flow, and competing priorities across global time zones with utmost discretion.

Travel & Expense Management: Coordinate intricate domestic and international travel itineraries, accommodation, and transport for the CFO and CEO; manage expenses and resolve travel issues proactively.

Board & Committee Support: Own agendas, manage logistics,



and compile accurate presentation decks and pre-reading materials for Board of Directors committees (Audit, Finance, & Risk) and leadership forums.

Executive Presentations & Research: Create visually compelling presentations of financial data and synthesize research/market data into structured briefing notes.

Team Collaboration & Backup Support: Partner closely with the Executive Assistant to the CEO and provide seamless backup support across the executive administrative team to foster a positive, supportive workplace culture.

Qualifications & Experience Experience: 3+ years in a senior executive support role, ideally within a finance, investment, or corporate environment.

Financial Literacy: Comfortable with financial terminology, basic market concepts, budgets, and executive-level reports.

Technical Skills: Advanced proficiency in MS Office (Power

Point, Excel, Word, Teams) and modern digital collaboration tools.

Core Competencies: Exceptional written/verbal communication, sharp analytical skills, high cross-cultural sensitivity, and flawless attention to detail.

Professional Attributes: Proven integrity handling confidential info, high adaptability under pressure, and a proactive, solutions-oriented approach.

The successful candidate will be rewarded with a generous compensation package and will be joining a prominent Vancouver organization with an exemplary corporate culture.

Interested candidates are asked to submit their resume ASAP.

📌 Executive Assistant (Vancouver)
🏢 MacDonald Search Group
📍 Vancouver