Role Responsibilities The Executive Assistant leads and coordinates the daily operations of the Executive Director’s Office, ensuring consistent, efficient and effective correspondence and information flow, calendar management, meeting arrangements and travel coordination.

The position provides executive administrative support, research and summarizes briefing and background materials, and manages the sector’s Action Request Tracking System (ARTS) program to ensure compliance with department guidelines and standards.

The Executive Assistant liaises with the Assistant Deputy Minister’s Office, other executive offices, sector staff, external partners and pan-Canadian stakeholders to provide and obtain information.

The successful candidate will require a comprehensive understanding of sector and division objectives, business goals, operations and issues, as well as the responsibilities of other areas of the department.

The role operates within applicable government and department legislation, regulations, policies, directives and guidelines.

Key responsibilities include: • Manage the Executive Director’s complex calendar and work schedule, screen and prioritize meeting requests, resolve conflicts, redirect requests where appropriate, and ensure effective time management. • Coordinate travel, conferences and out-of-town meetings, including registration, airfare, accommodations, vehicles and equipment requirements.



• Coordinate sector activities involving multiple branches and facilitate relationships within the division, department, and with external stakeholders. • Manage correspondence, briefings and action requests, including time-sensitive requests from the Minister’s Office, Deputy Minister’s Office and Assistant Deputy Minister’s Office. • Review materials are routed to the Executive Director to ensure completeness, accuracy and consistency with sector and department requirements. • Administer ARTS workflows and support timely, accurate responses to a high volume of ministerial and executive requests. • Coordinate executive and branch meetings, agendas, minutes, briefing packages and logistics. • Support budget and cash-flow coordination, monthly forecasting, expenses, contracts, and grants, including accurate recording and reporting in 1GX. • Prioritize and follow up on multiple issues and concerns, including sensitive and confidential matters, and determine the appropriate course of action. • Implement administrative policies and procedures, coordinate office systems and equipment, submit IT support requests, and assist with onboarding recent staff. • Provide guidance and training to administrative staff on department procedures, correspondence, briefing materials, records, 1GX and ARTS protocols and templates.

📌 Executive Assistant (Edmonton)
🏢 Government of Alberta
📍 Edmonton