Full job description

What are we looking for?

We're looking for an Office Manager to join our team here in Toronto. The Office Manager is responsible for the day-to-day running of the Toronto office, ensuring a well-organized, protected, and welcoming workplace for all staff. The role spans general office administration, health & safety compliance, travel coordination, event coordination support, finance and HR support, acting as a central point of contact for both internal staff and external providers. This role requires strong organizational skills, discretion in handling confidential data, and the ability to manage multiple priorities across departments. If you love variety, take pride in a well-organized inbox, and get a quiet thrill from a process that just works, keep reading.

What will you do in this role?

In this role as an Office Manager, you'll own the office end-to-end. You'll make sure the Toronto office is a place people want to work, organized, welcoming, and set up for the team to move fast, while supporting Toronto leaders with scheduling, coordination, and execution.

Day to day in this role means general upkeep, supply orders and restocking, food orders for meetings and events, security access card/fob setup and distribution, and being the first line on anything office-related that comes up.

From time to time, you'll also step in on event coordination supporting workshops, conferences, events, internal sessions, and team gatherings.

General Office Administration

Own day-to-day operations of the Toronto office (space, supplies, vendors, and logistics) keeping it organized, functional, and running smoothly

Manage calendars and scheduling for Toronto-based leaders

Coordinate board meetings, visitors, and on-site activities

Support travel planning and logistics as needed

Help establish and maintain team cadence (meetings, check-ins, office rhythms)

Act as the go-to person for anything office-related, and the primary point of contact for building management and external providers/vendors.

Health and Safety

Communicate building-related updates to employees as appropriate

Own Health & Safety, Fire Safety, and First Aid compliance, including appointing and training First Aiders and Fire Wardens

Event Coordination

Coordinate logistics for internal and client-facing events, from small workshops to larger off-site gatherings

Manage venue and vendor bookings, catering, AV, and attendee lists

Assist with on-site set-up, run-of-day, and post-event wrap-u

Help with tracking RSVPs, budgets, and follow-ups so nothing slips through

HR & Finance Support

Process office and event invoices, expense reports, and vendor payments in coordination with the finance team

Track office and event spend against budget, flagging variances early

Assist with onboarding and off-boarding, and support recruitment processes

Manage the staff birthday list, organizing cards/gifts as appropriate and maintaining relationships with external vendors.

Miscellaneous Tasks

Perform ad-hoc tasks as needed to support the Toronto office

What you'll bring to this role?

Proven experience in office management, administration,



or a similar operational support role

You're obsessed with detail. Typos, missed steps, and "I'll get to it later" are not your style.

You bring positive, outgoing energy to the office. People like working with you, and you like working with people.

You thrive in a team environment and you're just as comfortable taking directions as you are running with something on your own.

You're organized, proactive, and the kind of person who notices the supply closet and coffee is low before anyone else does.

You're comfortable coordinating events end-to-end - venues, vendors, catering, and attendee logistics - and you keep a cool head on event day

You are an excellent communicator with impressive interpersonal skills across all levels of the business, and can juggle competing priorities

You are not new to health & safety practices and willing to be trained needed

You pride in high level of discretion when handling confidential client and employee data, and comfort supporting finance and HR functions accurately

Proficiency with CRM platforms (e.g., HubSpot) and Microsoft Office is surely an asset

What does success look like in this role?

The office runs so smoothly that no one has to think about it: space, supplies, and vendors are handled before anyone has to ask.

Toronto leaders' calendars, meetings, and travel are managed without friction.

Health & safety, fire safety, and first aid compliance are current, documented, and never a scramble.

Events, internal and client-facing, run on time, on budget, and feel effortless to everyone attending.

Finance, HR, and marketing colleagues rely on you for accurate, timely support.

You're the trusted first point of contact for anything office-related, and new joiners feel welcome from day one.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We're proud of the investments we've made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization's staffing needs.



We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, temporary positions and remote jobs for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company's unique needs.

As a W3Global client, you'll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company DescriptionW3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.We're proud of the investments we've made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.Our ServicesW3Global understands the natural ups and downs of an organization's staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.We specialize in placing permanent, direct, contract, temporary positions and remote jobs for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.Our ExpertiseW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company's unique needs.As a W3Global client, you'll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

📌 Office Manager (Toronto)
🏢 CareerBeacon
📍 Toronto