GUIDANCE SECRETARY DUTIES:Reporting to the Principal/Administrative Assistant, the duties of the Guidance Secretary include: 1.

Maintain Ontario Student Record (OSR) as outlined in the Ministry “OSR Guideline"2.

Maintain and prepare transcripts (OST) as outlined in the Ministry “OST Manual”3.

Obtain, forward and maintain student and course records manually and electronically4.

Assist in scheduling, mark reporting, year-end procedures, registration/admissions, transfer and withdrawal processes5.

Assist in Summer School and Night School processes6.

Assist in OCAS & OUAC application procedures7.

Assist with graduation preparation8.

Follow-up on assignments for absent students9.

Type reports, forms, etc. as required and assigned10.

All other duties assigned by the Principal/Administrative Assistant11.

Assist with student specialized programming such as Sports Academies, Dual Credit, E-Learning and SWAC12.

Assisting with University and College visitationsQUALIFICATIONS:Secondary school graduate or equivalent required





Successful completion of an Office Administration Program from a recognized Post-Secondary Institution and/or equivalent experience in the office administration is preferred

Proficient in Microsoft Office Suite (Word, Excel, Publisher)Word processing, database and spreadsheet experience required

Experience with G Suite (Google Applications) would be an asset

Experience with Aspen (Student Information System) would be an asset

Proven commitment to maintaining confidentiality

Excellent interpersonal, communication and organizational skills Applicants must have the required qualifications including skills, knowledge, experience and ability to perform all duties in a satisfactory manner. _______________________________________________________________________________ The WECDSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students.

Accommodations for disabilities will be provided upon request to support participation in all aspects of the application process. /rg October 13, 2026

📌 Unifor #26/27-02 - Guidance Secretary (External) (Ontario)
🏢 York Region District School Board
📍 Ontario