Thera-Business Inc. is seeking a highly organized, proactive, and resourceful Executive Assistant to provide direct support to the Chief Executive Officer.

This position goes beyond traditional administrative assistance. The successful candidate will work closely with the CEO to coordinate business activities, support ongoing projects, facilitate client communications, and ensure that priorities and deliverables are managed efficiently.

We are looking for someone who demonstrates sound judgment, strong written communication skills, exceptional attention to detail, and the ability to work independently in a dynamic professional environment.

Responsibilities

- Provide direct executive and administrative support to the CEO, helping manage competing priorities, deadlines, and business commitments.
- Coordinate ongoing projects and initiatives, monitor timelines and deliverables, and follow up with internal team members and external stakeholders.
- Draft, review, format, and proofread business correspondence, proposals, reports, presentations, and other professional documents.
- Assist with background research, information gathering, document preparation, and the organization of materials needed for business and client projects.
- Support communications with clients, business partners, and other external stakeholders, ensuring inquiries and follow-up activities are addressed promptly.
- Coordinate meetings, prepare agendas and briefing materials, document key decisions, and monitor action items through completion.
- Manage the CEO's calendar, appointments, correspondence, travel arrangements,



and professional commitments.
- Assist with business development activities, including preparing proposals, coordinating prospective client communications, and maintaining relevant documentation.
- Support the preparation and coordination of conferences, professional engagements, presentations, and other business initiatives.
- Identify opportunities to improve executive workflows, information management, and overall efficiency.
- Perform other executive and project support duties as assigned.

Requirements

- Post-secondary education in Business Administration, Management, Communications, or a related field, or an equivalent combination of education and relevant experience.
- At least 3 years of relevant experience in executive assistance, project coordination, business support, or a comparable role.
- Exceptional written and verbal communication skills, including the ability to prepare clear, professional correspondence and documents.
- Strong organizational and time-management skills, with the ability to coordinate multiple activities and meet competing deadlines.
- Advanced proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.




- Demonstrated ability to conduct research, organize information, and produce accurate, well-presented documents.
- Ability to exercise discretion and maintain strict confidentiality when handling sensitive business and client information.
- Strong problem-solving skills, initiative, and the ability to work independently with minimal supervision.

Preferred Qualifications

- Previous experience supporting senior executives or business owners.
- Experience in a consulting, professional services, healthcare, or research-related organization.
- Familiarity with project management tools and business collaboration platforms.
- Experience preparing client-facing proposals, presentations, or business reports.

Core Competencies

- Excellent attention to detail and quality of work
- Resourcefulness and independent judgment
- Robust written communication and document preparation
- Ability to anticipate needs and take initiative
- Effective prioritization and follow-through
- Professionalism, discretion, and accountability
- Adaptability and willingness to learn

Benefits:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Kanata, ON K2K 3G4: reliably commute or plan to relocate before starting work (required)

Education:

- Master's Degree (required)

Experience:

- health research implementation, data analysis, and reporting: 5 years (required)

Language:

- English (required)

Work Location: In person

📌 Executive Assistant to the CEO (Kanata)
🏢 Thera-Business Consulting
📍 Kanata