Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to support our finance and administrative teams. The ideal candidate will have experience with accounting software, bookkeeping, and financial processes, ensuring smooth daily operations. This role offers an opportunity to work in a dynamic setting where attention to detail and strong organizational skills are highly valued. The position involves managing financial records, supporting payroll functions, and assisting with various administrative tasks to ensure the efficiency of business operations.

Responsibilities

- Manage and maintain accounting records using QuickBooks
- Assist with accounts payable and accounts receivable processes
- Perform account reconciliation and bank reconciliation to ensure accuracy of financial data
- Support payroll processing and related documentation
- Conduct account analysis and prepare reports for management review
- Assist with budgeting activities and financial forecasting
- Handle bookkeeping tasks, including data entry and record keeping
- Support administrative duties such as scheduling, correspondence, and document management




- Collaborate with team members to improve financial procedures and reporting accuracy

Requirements

- Proven experience with accounting software such as QuickBooks, Sage, or Xero
- Strong knowledge of accounting principles, bookkeeping, and financial reporting
- Experience with payroll processing and related functions
- Ability to perform account reconciliation, bank reconciliation, and account analysis
- Excellent organizational skills with high attention to detail
- Proficiency in Microsoft Office Suite (Excel, Word)
- Strong communication skills and ability to work independently or as part of a team
- Prior experience in administrative support or office management preferred
- Ability to handle multiple priorities in a fast-paced environment

This position is paid and suitable for candidates who are committed to maintaining accurate financial records while providing essential administrative support.

Job Types: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

Education:

- Bachelor's Degree (preferred)

Experience:

- QuickBooks: 2 years (required)

Language:

- English (preferred)

Work Location: In person

📌 Bookkeeper/Administrative Assistant (Mississauga)
🏢 HSA Bearings
📍 Mississauga