Company Overview

Siya Herman Real Estate is dedicated to delivering honest, credible, and high-quality guidance to help clients achieve their real estate and lifestyle goals. Guided by mindfulness, professionalism, and simplicity, we aim to bring authenticity and relatability to the real estate industry, ensuring our clients feel confident and well-informed throughout their journey.

Job Overview

We're looking for a reliable, organized Executive Assistant to support our Team Lead and help keep the office running smoothly. This is a hands-on, part-time role with flexible weekday hours, ideal for someone who wants steady work that fits around other commitments. Occasional availability for an evening or weekend event is an asset.

Duties

- Provide day to day admin support directly to the team lead, including personal errands
- Install and manage signage and lockboxes at listings
- Manage calendars, appointments, showing schedule and inspection scheduling
- Support property staging for listings
- Support with short term and long term rental property management
- Handle general office coordination, errands, and supply management
- Manage correspondence, travel coordination,



and day to day scheduling
- Light Cleaning Duties from time to time
- Check and manage incoming mail
- Coordinate gift baskets for closings
- Liaise with clients, solicitors, agents, and service providers for inspections and contractors

Skills

- Highly organized with strong attention to detail
- Comfortable juggling in person tasks and light desk based admin work
- Reliable transportation (some driving between listings, office errands, and personal errands for the team lead required)
- Strong communication skills; you'll be a point of contact for clients and vendors
- Available Monday to Friday with flexibility around scheduling
- Prior admin, real estate, or customer service experience is a plus, but not required
- A proactive, "I'll take care of it" attitude

Other Details

- Some in person/on site work required (signage, staging, office and personal errands)

Pay: $22.00-$25.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

- In office parking

Application question(s):

- Own your own vehicle?

Work Location: In person

📌 Executive Assistant (Nanaimo)
🏢 Siya Herman & Associates
📍 Nanaimo