Job Summary

We are seeking an energetic and detail-oriented Receptionist / Front Desk Administrator to join our Immigration Practice team. This vital role involves managing the front desk operations, providing exceptional customer service, and supporting administrative functions to ensure a smooth and welcoming experience for clients and visitors. The ideal candidate will demonstrate strong organizational skills, proficiency with office technology, and a friendly, professional demeanor. This paid position offers an exciting chance to be the first point of contact in a dynamic legal environment dedicated to immigration services.

Responsibilities

- Greet clients, visitors, and staff warmly, ensuring a positive first impression of the practice
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently using excellent phone etiquette
- Handle data entry tasks accurately using Microsoft Office and Google Workspace applications
- Maintain organized filing systems for client records, legal documents, and correspondence
- Schedule appointments and coordinate meetings with clients and legal team members
- Support clerical duties such as photocopying, scanning, proofreading documents, and preparing correspondence
- Utilize office software including QuickBooks for basic bookkeeping and financial record keeping
- Assist with administrative tasks related to medical or dental office experience if applicable




- Ensure all front desk operations run smoothly by managing supplies and maintaining a clean reception area

Skills

- Proven experience with office administration, clerical work, or reception duties in a qualified setting
- Strong computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry tools
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Exceptional customer service skills with a friendly and professional demeanor
- Knowledge of multi-line phone systems and effective phone etiquette
- Attention to detail in proofreading documents and maintaining accurate records
- Experience with bookkeeping software such as QuickBooks is a plus
- Familiarity with medical or dental office procedures is advantageous but not required
- Ability to perform typing quickly and accurately while maintaining high-quality work standards
- Demonstrated ability to manage filing systems efficiently and support administrative workflows

Join us to be the welcoming face of our immigration practice! Your organizational talent combined with your passion for helping others will contribute significantly to our team’s success. We value proactive individuals who thrive on delivering excellent customer support while maintaining meticulous administrative standards.

Pay: $18.00-$19.00 per hour

Expected hours: 35.0 – 40.0 per week

Work Location: In person

📌 Receptionist / Front Desk Administrator – Immigration Practice (Mississauga)
🏢 Venera Immigration
📍 Mississauga