Job Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. Your energetic approach and attention to detail will help create a welcoming environment for clients, visitors, and team members alike. This position offers an exciting opportunity to showcase your administrative expertise, multitasking skills, and customer service talent in a fast-paced setting. If you thrive in a lively environment where organization and communication are key, this is the perfect role for you!

Responsibilities

- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with excellent phone etiquette
- Handle data entry tasks accurately using Microsoft Office applications, Google Workspace tools, and QuickBooks for bookkeeping and financial recordkeeping
- Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents and records
- Provide exceptional customer support by responding promptly to inquiries via phone or email and assisting with client or patient needs
- Support office functions by managing appointment scheduling, client check-ins, and verifying insurance information when applicable
- Perform clerical duties such as proofreading documents, preparing correspondence, and managing office supplies inventory




- Assist with bookkeeping tasks including invoicing, billing, and expense tracking using QuickBooks or similar software

Qualifications

- Proven experience in an office environment with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer skills
- Prior clerical or administrative experience with familiarity in data entry, filing systems, and document proofreading
- Excellent customer service skills with professional phone etiquette and the ability to handle multi-line phone systems efficiently
- Experience working in a office setting is a plus; familiarity with office procedures is highly desirable
- Strong typing skills with accuracy and speed; ability to perform proofreading tasks effectively
- Knowledge of bookkeeping software such as QuickBooks; basic accounting skills are advantageous
- Ability to prioritize tasks effectively in a fast-paced setting while maintaining a positive attitude

Join us as an Office Administrator and become an essential part of a vibrant team dedicated to delivering exceptional service! Your proactive approach and organizational expertise will help foster a productive workplace where everyone feels valued. We look forward to welcoming a motivated professional ready to make a meaningful impact every day!

Pay: $18.00-$20.00 per hour

Expected hours: 20.0 per week

Work Location: In person

📌 Office Administrator (St. Albert)
🏢 Villalobos Insurance & Financial Solutions
📍 St. Albert