About Eimet

EIMET Electrical Insulation Company is an established distributor of electrical insulation materials, serving customers across Canada and internationally for over 30 years.

We are seeking an experienced, organized, and detail-oriented Office Administrator to join our team and support our daily business operations.

This position is ideal for someone who enjoys a varied role, takes pride in accuracy and organization, and is comfortable managing multiple priorities in a busy office environment.

The successful candidate will work closely with management, customers, suppliers, and warehouse personnel to support efficient day-to-day operations.

Key Responsibilities

Office Administration & QuickBooks

- Enter and maintain daily financial transactions using QuickBooks.
- Process customer invoices, payments, supplier bills, and credit memos.
- Maintain accurate accounts receivable and accounts payable records.
- Prepare customer statements and assist with payment follow-ups.
- Maintain organized financial documentation and business records.
- Manage general office correspondence, emails, telephone inquiries, and filing.

Sales & Order Administration

- Prepare customer quotations, sales orders, and purchase orders.
- Process customer orders and coordinate purchasing with suppliers.
- Monitor order status, product availability, and delivery timelines.
- Assist with inventory administration and recordkeeping.
- Respond to customer inquiries and provide skilled, timely service.

Shipping & Logistics Coordination





- Arrange domestic and international shipments with couriers and freight carriers.
- Prepare shipping documentation and coordinate outgoing deliveries.
- Track shipments and assist in resolving shipping or customs-related issues.
- Communicate with customers and carriers regarding shipment updates.

Qualifications

- Previous experience in office administration or a similar role.
- Hands-on QuickBooks experience is required.
- Proficiency in Microsoft Office, particularly Excel and Outlook.
- Experience with invoicing, financial data entry, and order processing.
- Excellent organizational skills and strong attention to detail.
- Professional communication and customer service skills.
- Ability to work independently, multitask, and prioritize responsibilities.
- Experience in distribution, purchasing, inventory, or shipping is considered an asset.

What We're Looking For

We are looking for a dependable, proactive, and organized individual who takes ownership of their work and values accuracy, efficiency, and excellent customer service.

The ideal candidate is adaptable, comfortable learning new processes, and enjoys contributing to a collaborative, small-business environment.

To Apply

Please submit your resume outlining your relevant administrative experience and proficiency with QuickBooks.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $26.00-$30.00 per hour

Expected hours: 40.0 per week

Benefits:

- Dental care
- Extended health care
- On-site parking

Work Location: In person

📌 Office Administrator (Markham)
🏢 Eimet Electrical Insulation
📍 Markham