Sales & Financial Services Administrator

Subaru of Orillia | Orillia, Ontario
Compensation: $23–$26 per hour, based on experience and qualifications
Current Vacancy

Plaza Auto Group is a family-owned and operated business that has been proudly serving our communities since 1956. As one of Ontario’s fastest-growing dealer groups, we are committed to creating exceptional experiences for both our customers and employees. We value family, community, and supporting the professional growth of our team.

Plaza Auto Group’s Subaru of Orillia location is seeking a detail-oriented Sales & Financial Services Administrator to support our Sales and Financial Services teams. This position plays an essential role in keeping vehicle transactions organized, accurate, and moving smoothly—from preparing lender submissions and contracts to coordinating funding, licensing, and final documentation.

This opportunity is well suited to someone who enjoys working with numbers and documents, communicating with multiple stakeholders, and managing deadlines in a busy dealership environment.

What We Offer

- Compensation: $23–$26 per hour, based on experience and qualifications.

- Benefits: Extended Health & Dental coverage, Life Insurance, AD&D; coverage, and LTD coverage.

- Training and Support: Ongoing training, mentorship, and management support.

- Growth opportunities: Opportunities for professional development and advancement within Plaza Auto Group.

- Community Involvement: Take part in initiatives that give back to our local communities.

- Positive Work Culture: Join a dynamic, energetic, and supportive team that celebrates excellence.

Key Responsibilities

- Bank and Lender Submissions: Prepare and submit financing applications and supporting documents as directed by the Financial Services team, ensuring information is complete and accurate.

- Lender Communication: Communicate with lenders regarding approval conditions,



outstanding requirements, document corrections, and funding status.

- Contracts: Prepare, review, and organize purchase, finance, and lease documentation, verifying customer and vehicle information, figures, signatures, and required disclosures.

- Product Paperwork: Complete and process documentation for warranties, protection plans, insurance products, and other approved dealership offerings, including related registrations and submissions.

- Funding: Track deals awaiting funding, follow up on outstanding conditions, and coordinate with lenders, Financial Services, and Accounting to resolve delays or discrepancies.

- Licensing and Registration: Coordinate vehicle licensing, registration, ownership transfers, and related documentation to support timely and accurate deliveries.

- Deal Jacket Organization: Maintain complete, orderly physical and electronic deal files, ensuring required documents are properly filed and easy to retrieve.

- Compliance: Follow dealership procedures and applicable documentation, privacy, and regulatory requirements; identify missing information or concerns and bring them to the appropriate manager.

- Final Documentation: Review completed deal packages for accuracy and completeness before forwarding them to Accounting or other designated departments.

- Work closely with Sales, Financial Services, and Accounting to resolve documentation issues and keep transactions progressing.

- Provide courteous,



professional assistance to customers when coordinating required documents or administrative follow-up.

- Handle personal and financial information with discretion and confidentiality.

Qualifications & Skills

- Must hold valid OMVIC registration. This is a mandatory requirement for the position.

- Previous automotive dealership administration, sales administration, finance administration, or related experience is preferred.

- Familiarity with vehicle financing, lender requirements, contracts, licensing, and registration processes is an asset.

- Strong attention to detail and accuracy when reviewing documents, entering information, and checking figures.

- Excellent organizational skills, with the ability to manage multiple transactions and meet deadlines.

- Clear, professional communication skills and confidence following up with lenders, customers, and internal teams.

- Proficiency with Microsoft Office and the ability to learn dealership management systems and lender platforms; experience with PBS and Dealertrack is an asset.

- Sound judgment, discretion, and a strong commitment to protecting confidential information.

- A dependable, collaborative approach and willingness to take ownership of outstanding administrative tasks.

Join Our Team

If you take pride in accurate work, organized processes, and helping a team deliver an exceptional customer experience, we would love to hear from you. Apply with your resume for the Sales & Financial Services Administrator position at Subaru of Orillia.

Plaza Auto Group is committed to an inclusive and accessible recruitment process. Accommodations are available upon request throughout all stages of recruitment and selection. Please let us know if you require an accommodation.

We do not use artificial intelligence to screen, assess, or select applicants.

We thank all applicants for their interest; only those selected for an interview will be contacted.

📌 Sales & Financial Services Administrator (Dealership) (Orillia)
🏢 Subaru of Orillia
📍 Orillia