Position purpose

The Director of Finance is accountable for the integrity of KHI’s financial management and provides strategic financial advice to the Executive Director and Board of Directors. The position leads financial planning, accounting, reporting, controls and funding administration to support organizational sustainability and responsible stewardship of housing assets and public resources.

The role combines senior financial leadership with hands-on oversight appropriate to KHI’s size. The Director works with operations staff to understand service needs and translate them into affordable plans, and maintains productive relationships with the City, Region, auditors, lenders and other funding partners.

1. Financial strategy, budgets and forecasting

· Lead the annual operating and capital budget process, establish assumptions and timelines, and consolidate departmental submissions.

· Prepare multi-year financial plans, property-level analysis, cash flow forecasts and scenario modelling; identify affordability pressures and options.

· Monitor actual results against budgets and forecasts, explain variances and recommend corrective action.

· Advise on reserves, debt, mortgage maturity and end-of-operating-agreement implications, and long-term funding needs.

· Provide financial analysis for service changes, major purchases, agreements and organizational initiatives.

2. Accounting and financial operations

· Oversee the general ledger, financial coding, accruals, account reconciliations and timely monthly, quarterly and annual close.

· Ensure accurate processing and reconciliation of accounts payable, accounts receivable, banking, tenant revenue and other financial transactions.

· Work with housing operations to reconcile rent charges, subsidies, arrears, adjustments and write-offs; support consistent financial controls over tenant accounts.

· Maintain appropriate capital asset records and accounting treatment for capital expenditures, grants, restricted funds and reserves.

· Monitor cash requirements, banking arrangements and authorized investment activity in accordance with approved policies.

· Oversee applicable tax filings, rebates and statutory remittances, obtaining specialist advice when required.

3. Housing funding and compliance

· Maintain a complete register of funding agreements, restrictions, reporting obligations, deadlines and accountable staff.

· Lead financial submissions to the Region and other funders, including budgets, subsidy reconciliations, grant claims and year-end reports.

· Oversee financial administration of applicable capital and housing programs, including COCHI, OPHI and CMHC-funded initiatives where relevant.

· Track eligible expenditures, funding receipts,



contributions and commitments; maintain supporting documentation for claims and funder reviews.

· Identify and promptly escalate potential ineligible costs, funding shortfalls, missed milestones or repayment exposure.

· Work with operations and project leads to coordinate financial information with non-financial program reporting.

4. Capital planning, asset renewal and development

· Partner with operations to translate asset condition information and renewal priorities into long-term capital funding plans.

· Develop business cases and financial models for retrofits, redevelopment, recent housing and major capital investments.

· Monitor approved project budgets, contracts, commitments, actual costs and forecast costs to completion.

· Evaluate funding and financing options, affordability impacts and financial risks; support applications and negotiations with authorized decision-makers.

· Report emerging project variances and recommend funding or scope adjustments through the appropriate approval process.

5. Governance, audit and risk

· Prepare timely financial statements, dashboards and decision reports for the Executive Director, Board and relevant committees.

· Attend meetings as required and explain financial performance, forecasts, funding issues and proposed decisions in accessible language.

· Lead the external audit, prepare working papers and supporting schedules, and coordinate responses and follow-up on audit findings.

· Develop and maintain financial policies, delegated authorities, purchasing and payment controls, and appropriate segregation of duties.

· Monitor financial risks, fraud exposure and control weaknesses; escalate material issues and implement approved remedies.

· Maintain secure financial records, documented procedures, backup coverage and effective handover arrangements.

6. Team leadership and organizational support

· Set priorities and performance expectations for finance staff; provide coaching, feedback, development and workload planning.

· Build staff capacity through documented procedures, cross-training and practical guidance on financial responsibilities.

· Support procurement and contract administration with financial review, budget confirmation and compliance with approved authorities.

· Maintain accessible financial records of contracts, insurance,



funding and other commitments in coordination with responsible colleagues.

· Provide verified financial records and analysis to support legal, insurance and dispute matters when requested, working with the Executive Director and counsel.

· Improve reporting and workflows while maintaining reliable service and appropriate controls.

· Undertake other related responsibilities consistent with the purpose and level of the position.

Qualifications and competencies

· CPA designation in good standing; degree in accounting, finance, business or a related discipline.

· Substantial progressive financial management experience, including staff leadership and accountability for budgeting, financial reporting, audit and controls.

· Demonstrated ability to manage complex funding agreements and capital finances, with sound knowledge of applicable accounting standards.

· Community housing, non-profit or municipal finance experience preferred; ability to develop expertise in relevant housing requirements and funder rules.

· Strong analytical skills, advanced spreadsheet capability and confidence working with financial systems and data.

· Explicit written and verbal communication, including presenting to senior leaders and Boards.

· Sound judgment, integrity, confidentiality and the ability to balance strategic work with detailed operational oversight.

· Ability to establish constructive relationships with staff, tenants when needed, and external partners.

Authority and accountability

The Director exercises financial and supervisory authority within approved budgets, policies, signing authorities and delegated limits. The position recommends financial decisions to the Executive Director and Board as appropriate and promptly escalates material financial, funding and control risks.

Working conditions

Primarily office-based work, with attendance at Board or committee meetings and occasional property or partner visits as required. Some meetings and deadline-driven work may occur outside regular business hours. Final hours, work arrangement and travel expectations will be set in the employment terms.

Measures of success

· Accurate financial reporting and reconciliations completed on agreed schedules.

· Operating and capital plans supported by credible forecasts and timely variance analysis.

· Funding submissions completed on time with adequate supporting records.

· Audit and control issues resolved through documented action plans.

· Finance staff have clear responsibilities, effective backup coverage and usable procedures.

Pay: $110,000.00-$150,000.00 per year

Benefits:

- On-site parking
- Paid time off

Work Location: Hybrid remote in Kitchener, ON (Waterloo District)

📌 Director of Finance (Kitchener)
🏢 KItchener Housing Inc. and Kitchener Non Profit Property Management
📍 Kitchener