Location: Walsh King LLP, Vancouver, BC
Position Type: Full-time, On-site

About Us:

Walsh King is a boutique public practice accounting firm specializing in assurance, accounting, and tax services for private enterprises. We take pride in our qualified approach and dedication to high-quality service, making us a trusted firm for our clients and a great workplace for our employees.

Position Overview:

We are seeking a detail-oriented and organized Administrative Assistant with executive assistant experience for a temporary maternity leave coverage contract beginning in December 2026. The anticipated contract duration is 12–18 months, depending on the employee’s return date.

This role combines office administration with direct support to our partners, including calendar management, meeting coordination, document preparation, and follow-up on priorities. The ideal candidate is proactive, exercises sound judgment and discretion, and can anticipate needs and manage competing demands in a fast-paced professional environment.

Key Responsibilities:

- Serve as a secondary point of contact for visitors, including clients, vendors, and job candidates.
- Manage office supplies and ensure common areas remain organized and well-maintained.
- Coordinate meeting and event logistics, including setup, takedown, and calendar management.
- Liaise with building management and service providers for office maintenance and improvements.
- Ensure office security by monitoring reception and entry points during off hours.
- Maintain and update firm directories and internal records.




- Arrange for office equipment repairs and oversee periodic recycling of electronic materials.

Administrative Duties:

- Handle incoming and outgoing correspondence, including client communications and document management.
- Support scheduling, travel arrangements, and general administrative tasks.
- Assist with special projects and provide backup support for firm operations.
- Manage scanning, printing, and filing requests.
- Assist in maintaining records, reports, and compliance documentation.

Tax Administration & Partner Support:

- Monitor and manage tax-related correspondence and schedules.
- Provide administrative support to partners, including scheduling meetings and preparing documents.
- Assist with client communications and document organization.

Secondary Duties (Backup):

- Provide general support across administrative functions as needed.

Qualifications & Skills:

- At least three years of administrative experience, preferably within a public practice accounting or professional services firm, including 1–2 years of executive assistant experience supporting partners, executives, or senior leaders.
- Demonstrated ability to manage busy calendars, coordinate meetings, anticipate needs, and follow through on outstanding items.




- Strong organizational and multitasking abilities with high attention to detail.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint); familiarity with accounting software is an asset.
- Sound judgment and the ability to maintain confidentiality and handle sensitive information with discretion.
- A self-motivated, proactive approach to problem-solving.
- Ability to work independently and as part of a team in a dynamic environment.

What We Offer:

- A professional and supportive work environment.
- Opportunities for professional development and growth.
- Competitive compensation and advantages package.
- Convenient downtown Vancouver location.

If you are a motivated and reliable professional interested in this temporary opportunity, we would love to hear from you. Please submit your resume and cover letter in a single PDF document and indicate your availability to start in December 2026.

Walsh King is an equal opportunity employer and welcomes applications from all qualified candidates. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

- Company events
- Employee assistance program
- Life insurance
- Vision care

Experience:

- Office Administrative: 3 years (required)

Language:

- English (required)

Location:

- Vancouver, BC V6C 2W2 (preferred)

Work Location: In person

📌 Administrative Assistant (Temporary) (Central Vancouver)
🏢 Walsh King
📍 Central Vancouver