Job Title: Executive Real Estate Agent Assistant

Location: North York, Toronto, ON
Job Type: Full time
Work Location: In person
Salary: $20–$25 per hour, depending on experience

About the Role

We are seeking a highly organized, professional, and proactive Executive Real Estate Agent Assistant to support a busy real estate agent with daily operations, client relations, property listings, marketing, and administrative responsibilities.

The ideal candidate is detail-oriented, comfortable communicating with clients, and capable of managing multiple priorities in a fast-paced real estate environment. This role is suitable for someone who enjoys working with people, coordinating transactions, and helping a real estate business grow.

Key Responsibilities

- Provide administrative and executive support to the real estate agent.
- Manage emails, phone calls, appointments, calendars, and follow-ups.
- Coordinate property showings, client meetings, and open houses.
- Assist with preparing and managing property listings, including photos, descriptions, and listing updates.
- Communicate professionally with buyers, sellers, tenants, landlords, and other real estate professionals.
- Assist with rental applications, lease documentation, offers, and transaction paperwork.
- Support marketing activities, including social media posts, property advertisements, and online listings.
- Maintain client databases, CRM records, and lead follow-up schedules.
- Research properties, comparable listings, market information, and potential clients.
- Coordinate with lawyers, mortgage brokers, property managers, and other service providers when required.
- Help ensure deadlines, appointments, and transaction documents are managed efficiently.
- Handle confidential client and business information professionally.





Qualifications and Skills

- Previous experience in real estate administration, executive assistance, customer service, or a similar role is preferred.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office, Google Workspace, email, and online scheduling tools.
- Familiarity with real estate listing platforms, CRM systems, and social media is an asset.
- Ability to multitask, prioritize work, and meet deadlines.
- Professional attitude, reliability, and a client-focused mindset.
- Ability to work independently and take initiative.
- A valid driver's licence and access to a vehicle are assets.

Preferred Candidate

We are looking for someone who is ambitious, dependable, resourceful, and interested in building a long-term career in real estate. The successful candidate should be comfortable following up with leads, speaking with clients, solving problems, and helping the agent manage day-to-day business activities.

A real estate licence is not required for administrative duties. Any activities requiring registration or licensing must be performed only by appropriately authorized individuals.

What We Offer

- Opportunity to work directly with an experienced real estate professional.
- Hands-on exposure to residential sales, leasing, and real estate operations.
- A professional and collaborative working environment.
- Opportunities to develop administrative, marketing, and real estate industry skills.
- Potential for growth as the business expands.

How to Apply

Please submit your resume through Indeed. Candidates with relevant administrative, customer service, real estate, or executive assistant experience are encouraged to apply.

Pay: $36,000.00-$45,000.00 per year

Benefits:

- On-site parking

Work Location: In person

📌 Experienced-Executive Real Estate Agent Assistant (North York)
🏢 Loyalty Staffing Solutions
📍 North York