Job Summary

We are seeking a dynamic and highly organized Business Administrator to join our team! In this pivotal role, you will oversee daily office operations, manage administrative tasks, and support team management to ensure a smooth and productive workplace. Your proactive approach, excellent communication skills, and ability to handle multiple responsibilities will contribute significantly to our organizational success. This paid position offers an exciting prospect for someone eager to develop their administrative expertise while making a meaningful impact within a collaborative environment.

Responsibilities
Manage front desk operations, including greeting visitors, answering multi-line phone systems, and maintaining professional phone etiquette
Oversee clerical duties such as filing, data entry, and document management to ensure accurate record keeping
Support human resources functions including onboarding, training & development, and employee record maintenance
Handle bookkeeping and accounting tasks using QuickBooks or similar software to manage invoices, expenses, and financial records
Assist with payroll processing and vendor management to ensure timely payments and strong supplier relationships
Coordinate office supplies procurement, vendor communications, and office maintenance activities




Supervise administrative staff and provide training & development opportunities to foster a high-performing team
Organize meetings, prepare agendas, and manage scheduling to optimize team productivity
Support budgeting processes by tracking expenses and assisting with financial planning activities

Experience
Proven supervisory experience managing administrative or office staff in a quick-paced environment
Extensive office experience with strong clerical skills and familiarity with front desk operations
Hands-on experience with bookkeeping software such as QuickBooks or equivalent accounting tools
Demonstrated ability in human resources functions including onboarding, training, and employee record management
Excellent communication skills—both verbal and written—with strong organizational abilities
Prior experience managing vendor relationships and handling multi-line phone systems effectively
Knowledge of payroll processes and basic budgeting principles is highly desirable
Strong attention to detail with the ability to multitask efficiently in a busy office setting

Pay: $17.00-$18.00 per hour

Expected hours: 30.0 per week

Work Location: In person

📌 Business Admin St James Industrial (St. James Industrial)
🏢 Bright Link Immigration Services
📍 St. James Industrial