The Administrative Assistant contributes to the effective day-to-day operations of Imperial Properties, and supports the work of management, and other staff.

Primary Duties and Responsibilities:

Reception
Coordinate reception staffing during regulars office hours
Answer general phone inquiries in a professional and courteous manner
Direct and relay phone/email inquiries to the appropriate staff member
Greet visitors to the organization in a professional and friendly manner
Maintain a clean and organized reception area

Office Administration
Use computer word processing, spreadsheet and property management software
Sort incoming email, mail, faxes and packages
Prepare and send outgoing email, mail, faxes and packages
Set up and maintain Unit Owner & Board Member records
Upkeep of hard copy and electronic files, ensuring high level of accuracy
Maintain inventory of stationery, supplies and other consumables for the office
Provide administrative support to the Property Managers and other staff

Resident Requests




Assist residents with maintenance requests and coordinate it with the Property Managers.
Draft memos and/or making phone calls to unit owners and board members for ad-hoc and preventive maintenance scheduling.
Maintain preventive maintenance calendars
Ensure that trouble calls received from clients are acted upon.
Electronic and paper filing

Other duties may be assigned as necessary.

Working Conditions

The Administrative Assistant will work 37.5 hours / week, Monday through Friday, from 9:00 AM to 5:00 PM. With 30 minutes allotted for unpaid lunch break.

Occasional overtime may be required to deal with urgent tasks or attend meetings with Property Manager to take meeting minutes.

Job Type: Full-time

Pay: $17.50-$18.50 per hour

Expected hours: 37.5 per week

Advantages:
Dental care
Disability insurance
Extended health care
Life insurance
In office parking
RRSP match
Vision care

Work Location: In person

📌 Administrative Assistant Downtown (Downtown Toronto)
🏢 Imperial Properties
📍 Downtown Toronto