Job Description Responsibilities Guest and relationship management Greet & welcome all internal and external visitors and direct to meeting rooms accordingly.

Assist guests with coats, luggage, refreshments, wireless networks, etc.

Direct and resolved inquiries received by internal and/or external clients.

Swift and courteous acknowledgement and action of all incoming emails from staff.

Proactive coordination with staff regarding visitors, meetings and meeting requests according to boardroom availability.

Ensure the reception area/office is well maintained General conference center Proactively resolve and manage meeting room conflicts as they arise Collaborate with the Facilities Operations Team for Conference room bookings with configurations Work in conjunction with Conference Services Team with scheduled and/or impromptu meeting requests Administrative Support Support the Office Services team with various administrative submissions Maintaining Office Services information system and resources updated accurately and timely Maintaining tracking lists and statistics updated using Word, Excel and Power

Point Support and assist in maintaining the Intranet updated with accurate information Provide back up support for invoices,



mail services and binding of reports Co-manage building security passcards for both internal and external clients Assist with coordinating team events Other duties Other duties as assigned Qualifications & Requirements Minimum 5 years’ experience as a corporate receptionist or senior administrative support role in a busy and corporate setting Experience of handling multiple requests, managing telephone lines and conference room bookings.

Excellent verbal and written communication skills Strong attention to detail and accuracy Strong interpersonal and communication skills Polished, high-end demeanor, demonstrating tact, diplomacy, composure and discretion High degree of professionalism along with a strong work ethic, "will do anything" attitude with flexibility to support requests outside of consideredjob scope Demonstrates superior self-organization and prioritization of responsibilities and assignments Strong team player and works well with others by sharing responsibilities productively Proficient user of Microsoft Office tools and Microsoft Outlook Utilizes problem-solving skills in a deliberate and well-considered manner to resolve issues Post-Secondary Education required

📌 Receptionist (Toronto)
🏢 Brookfield Asset Management
📍 Toronto