Advanced diagnostics provides laboratory support for the delivery of precision cancer care at the William Osler Health System. The successful candidate will join a team including 1 molecular pathologist, 1 laboratory manager, 7 laboratory technologists, 4 laboratory assists, 2 genomic analysts, and temporary research students. This is an chance to learn and participate in one of the fastest growing and most impactful fields of medicine and cancer care.

The Adminitrative assistant will provide administrative requirements including the coordination of calendars, preparation of meeting materials and file management for the Molecular Biology/Advanced Diagnostics team. Manage research grant processes, and research study budgets. Be involved in daily diagnostic and precision medicine activities. Be involved in research activities. Assist in the daily running of the advanced diagnostics laboratory, including inventory, budget, record keeping, and other miscenalleous tasks.

Accountabilities:

Prepare and communicate meeting agendas and take meeting minutes

Prepare standard forms and department templates

Schedule multi-party meetings, including audio-visual equipment and catering services as required

Maintain electronic data storage for records, documents and correspondence, including filing of confidential information

Investigate budgetary, payroll and financial issues, and prepare summary reports

Prepare, process, and track invoices and purchasing requests

Coordinate program or department submissions for events, such as the budgeting process and Accreditation

Prepare the submission of travel and expense claims, credit card statements, cheque requests, invoices, bi-weekly payroll information, etc.





Draft memorandums, letters and email correspondence and prepare routine reports for submission to the Ministry

Schedule group or departmental training sessions

Assist and respond to service enquiries from Osler/Headwaters Health Care Centre staff, physicians and the public

Track laboratory services data and maintain internal usage logs

Manage online grant submission and information portals.

Manage research budget for active studies.

Draft grant proposals for public and private research grants

Manage reimbursement of larger purchases, including scientific equipment

Draft study reports and manuscripts for publication;

Provide consultative services for oral presentation and other forms of results dissemination

Assist with manuscript preparation for submission to peer reviewed publications/journals;

Liaise with research collaborators, laboratory and administrative staff as required;

Qualifications

Possess college diploma/certificate in office administration

One to two years of experience as an administrative assistant

Advanced proficiency with Microsoft Office, the internet and electronic data management

Excellent oral and written communication skills and the ability to interact with staff, trades, physicians and external parties all levels, as a team player





Exceptional organizational and time management skills within a fast-paced environment

Demonstrated ability to maintain a fast work pace, managing multiple priorities with strict deadlines while maintaining a positive attitude

Demonstrated diplomacy in working with others, employing a cooperative approach with a focus on customer service

Creative problem-solving skills and ability to exercise good judgment without direction

Enthusiastic about learning and adapting to changing responsibilities

Demonstrated interest in advancing the effectiveness of the division

Must be able to travel between Osler sites

Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

Hours: Currently days, Monday to Friday but must be available to attend hospital sites after hours and during emergencies (subject to change in accordance with operational requirements)

Salary:
Minimum: $56,023.50 per annum
Maximum: $70,024.50 per annum

Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [email protected] .

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

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