Casual Administrative Support
Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.
Casual Administrative Support
Requisition ID : 12029 Hours Per Week : Varies
Position : New FTE : Varies
Department : Office Support Staff Replace No Months Per Year : 10
Position Status : Casual Employee Group : Non
Rate of Pay : $25.84 per hour Posting Closing Date : 10/20/26
Edmonton Catholic Schools is seeking versatile, reliable, and service‑oriented individuals to join our Casual Administrative Support (5) pool. Casual staff provide coverage across the Division and may be assigned to any school or department, depending on operational needs. This position has no guaranteed hours or fixed location; however, once onboarded, casual employees become internal applicants and may apply for temporary and permanent opportunities as they arise.
Casual Administrative Support staff play an essential role in maintaining smooth office operations by supporting reception, student records, financial processes, and general administrative functions.
Key Responsibilities Reception & Front Office Coordinate inquiries and information arriving at the office
Answer and redirect phone calls; record messages as needed
Greet and assist students, parents, staff, and visitors
Provide information on school and Division policies and procedures
Assist students who come to the office for support or medical attention
Receive, sort, and distribute mail, courier items, and incoming documents
Student Records & Attendance Register new students and update student information in electronic systems
Maintain records for incoming and outgoing students and ensure transfers are completed
Input attendance, contact parents regarding absences, and prepare attendance reports




Generate reports such as class lists, timetables, progress reports, and medical reports
Ensure accurate data entry for student records, scheduling, courses, and Alberta Education data transfers
Produce report cards, awards, and certificates
Financial & Accounting Support Maintain and update school accounts, ledgers, and financial records
Process invoices, cheque requisitions, deposits, and reimbursements
Assign coding and reconcile purchasing card transactions
Prepare month‑end, GST, and other financial reports
Assist school administration with budget setup
General Administrative Support Schedule appointments for school administration and record meeting notes when required
Prepare letters, newsletters, handbooks, bulletins, and other communications
Photocopy instructional materials and coordinate bulk printing
Assist with school events such as book fairs, fundraisers, photo days, and field trips
Book venues and buses and maintain permission forms
Arrange substitute teachers using electronic placement and attendance systems
Troubleshoot basic software issues
Office Operations Create posters, ads, and other materials using desktop publishing tools
Maintain office supply inventory and order materials as needed
Support records management systems and ensure confidentiality
Assist office staff during peak periods and participate in team meetings
Arrange for office equipment repairs
Qualifications Education & Experience High school diploma
Training or coursework in office administration preferred
Experience in an educational setting is an asset




Knowledge & Technical Skills Knowledge of office administration procedures, routines, and equipment
Understanding of basic accounting principles and school financial processes
Working knowledge of electronic financial systems, student records systems, attendance systems, and placement systems
Proficiency with Microsoft Office 365, Word, Publisher, Outlook, and internet applications
Knowledge of records management principles and privacy legislation (POPA, ATIA)
Awareness of Occupational Health and Safety regulations
Understanding of Alberta Education policies and procedures
Competencies Strong verbal and written communication skills
Ability to interact with students, parents, and staff with tact and courtesy
Ability to work independently, prioritize tasks, and use sound judgment
Strong organizational skills and attention to detail
Ability to balance conflicting priorities and work accurately with numbers
Discretion in handling confidential information
Effective teamwork and collaboration skills
Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non‑teacher positions.
As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.
Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.
Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.
Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.

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📌 Casual Administrative Support (Alberta)
🏢 Edmonton Catholic Schools
📍 Alberta