Mid Island Co-op is hiring an Accounting Support Clerk ("Admin Clerk I" on CBA) at our Administration Office in Nanaimo.

Are you looking for a career in Finance? Do you have excellent time-management and organizational skills with great attention to detail, and intermediate computer skills (Microsoft Word, Excel, Outlook, and SharePoint)? This may be the job for you!

Things you’ll do:

Reporting to the Office Manager, this position is responsible for providing accounting and administrative support to Mid Island Co-op administration managers and its members, ensuring effective and efficient accounting operations. This unique position is designed to provide support and coverage across multiple accounting and administrative functions, ensuring business continuity during employee vacations, absences, special projects, and peak workload periods.

- Provide member services, which includes answering phone calls and e-mails in a courteous manner, directing calls and accurately recording messages, and responding to membership inquiries, including patronage, equity, T4A, equity cheques, bulk fuel inquiries and deliveries.
- Process, reconcile and audit daily business.
- Process memberships (including transfers, age, moves, name changes, etc.).
- Prepare and process journal entries.
- Carry out Accounts Payable duties including processing vendor invoices.
- Process and verify vendor invoices for multiple business divisions.
- Match invoices to supporting documentation and investigate discrepancies.
- Maintain vendor records and ensure accurate coding of expenses.
- Support accounting departments with administrative and data-entry tasks.
- Support Accounts Receivable functions as required.
- Filing, document management, and records retention.
- Collaborate with internal departments to ensure records remain up to date.
- Collaborate with Accounts Receivable department on payment processing, account balances and card maintenance,



assisting with monthly AR statement and other departmental duties.
- Process patronage, data entry and balancing.
- Perform other administrative duties as assigned.
- Represent Mid Island Co-op by being an ambassador and demonstrating our values of Excellence, Community, and Teamwork.

Apply to become an Admin Clerk I today if you have a Diploma in Business Administration, Accounting or other finance related discipline, or you have 1-2 years’ experience (an equivalent combination of education and experience may be considered). This role also requires strong communication, inter-personal and customer service skills, the ability to use critical thinking to evaluate situations, consider options and make informed decisions as well as the ability to work alone or as part of a team.

Who we are:

Mid Island Co-op is a different kind of business. If you’re a member, you’re an owner. We support and invest in our community because we live here too. With gas bars, liquor stores, and grocery stores located throughout Central and Northern Vancouver Island, we pride ourselves on providing quality services and products to our customers. At Co-op, we embrace diversity and inclusion, and we’re working to create a workplace that is as diverse as the communities we serve.

Please note that all positions require a criminal background check, and our safety-sensitive positions will require pre-employment alcohol and substance testing (paid for by Mid Island Co-op).

We thank all candidates for their interest; however, only those selected to continue in the recruitment process will be contacted. The closing date for this competition is October 20, 2026.

Job Types: Full time, Permanent

Pay: $22.87-$29.09 per hour

Benefits

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Tuition reimbursement
- Vision care

Work Location: In person

📌 Accounting Support Clerk (Nanaimo)
🏢 Mid Island Co-op
📍 Nanaimo