Accounting & Payroll Administrator

Position Summary The Accounting & Payroll Administrator is responsible for the daily financial administration of the organization, including accounts receivable, accounts payable, bank reconciliations, payroll processing, payroll remittances, tax payments, and regulatory filings. The successful candidate will ensure all financial transactions are accurately recorded, payments are made on time, and financial records are maintained in accordance with company policies and government requirements.

Proficiency in QuickBooks Online and Microsoft Excel is required.

Key Responsibilities

Banking & Cash Management

- Perform daily deposit updates.
- Record bank transactions and cash receipts in QuickBooks Online.
- Reconcile bank accounts and investigate discrepancies.
- Update and maintain the company cash sheet.
- Monitor daily cash activity and balances.

Accounts Receivable

- Monitor incoming customer payments and remittance notifications received by email.
- Record customer receipts against outstanding invoices.
- Maintain accurate customer account records.
- Follow up with customers regarding overdue accounts and outstanding balances.
- Prepare and review accounts receivable aging reports.
- Support collection efforts to improve cash flow.

Accounts Payable

- Review and process supplier invoices received via email.
- Match supplier invoices to approved purchase orders and supporting documentation.
- Record accounts payable transactions accurately and promptly.
- Review monthly supplier statements to ensure all invoices and payables have been recorded.
- Investigate and resolve vendor discrepancies and outstanding issues.
- Maintain organized electronic records of invoices and supporting documents.

Payroll Administration

- Process weekly payroll using approved timesheets.
- Ensure payroll is run every Monday following management approval of employee timesheets.




- Ensure employees are paid on Thursdays.
- Verify payroll accuracy, deductions, and employee information prior to processing.
- Maintain payroll records and supporting documentation.

Payroll Remittances

- Ensure remittances are completed accurately and submitted by required deadlines.
- Maintain remittance records and supporting documentation.

HST Reporting

- Ensure filings are completed by the applicable deadlines.
- Maintain accurate supporting schedules and records.

General Accounting Duties

- Maintain accurate financial records in QuickBooks Online.
- Prepare reports and spreadsheets using Microsoft Excel.
- Assist with month-end and year-end accounting procedures.
- Ensure compliance with internal controls, accounting standards, and government regulations.
- Provide administrative and accounting support to management as required.

Qualifications

- Diploma or certificate in Accounting, Bookkeeping, Business Administration, or a related field.
- Minimum 5 years of accounting, bookkeeping, payroll, or related experience preferred.
- Strong working knowledge of QuickBooks Online and Microsoft Excel.
- Experience with accounts receivable, accounts payable, payroll processing, and reconciliations.
- Robust organizational skills and attention to detail.
- Ability to prioritize multiple deadlines and work independently.
- Excellent communication and problem-solving skills.

Key Competencies

- Attention to Detail
- Accuracy and Data Entry Skills
- Time Management
- Financial Reconciliation
- Customer Service
- Confidentiality
- Organization and Planning
- Analytical Thinking
- Proficiency in QuickBooks Online and Excel

Note: Only those people chosen for an interview will be contacted.

Pay: $40,000.00-$100,000.00 per year

Benefits

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Accounting & Payroll Administrator (St. John's)
🏢 Tucker Solutions
📍 St. John's