Job Overview

We are seeking a dynamic and organized Admin Assistant/Receptionist to join our team! This vital role combines front desk responsibilities with administrative support, ensuring our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills.

You will be the first point of contact for visitors and callers, managing a multi-line phone system, greeting guests with professionalism, and providing essential clerical support across various departments. This paid position offers an exciting opportunity to develop your office experience while contributing to a positive workplace environment.

Responsibilities

- Greet visitors warmly and professionally, directing them appropriately
- Manage multi-line phone systems, answer inquiries, and route calls efficiently
- Handle data entry tasks accurately using Microsoft Office and Google Workspace tools
- Maintain organized filing systems both digitally and physically, including medical or dental records if applicable
- Support bookkeeping activities using QuickBooks or similar accounting software
- Assist with scheduling appointments and managing calendars for staff or clients
- Perform general clerical duties such as photocopying, proofreading documents, and preparing correspondence
- Provide excellent customer service by addressing inquiries promptly and courteously
- Support front desk operations in a busy office environment,



ensuring smooth daily operations

Skills

- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or other bookkeeping software is a plus
- Excellent data entry skills with high accuracy and attention to detail
- Solid phone etiquette and experience managing multi-line phone systems
- Ability to handle filing systems efficiently and maintain confidentiality of sensitive information
- Experience in customer service or customer support roles, especially in medical or dental offices preferred
- Demonstrated ability to proofread documents thoroughly and maintain high-quality work standards
- Exceptional organizational skills with the ability to prioritize tasks effectively
- Computer literacy including typing speed and proficiency in general office equipment operation

Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive in fast-paced environments and are eager to contribute their administrative expertise. This is a paid position designed to help you grow your career while supporting our office’s success. Pay: $19.76-$25.09 per hour

Expected hours: 40.0 per week

Benefits

- On-site parking

Education:
- Secondary School (preferred)

Work Location: In person

📌 Admin Assistant/Receptionist (Mississauga)
🏢 G.M. Mechanical
📍 Mississauga