ICAN Independence Centre and Network

ICAN is a community-based non-profit organization dedicated to supporting individuals living with permanent physical disabilities, post-stroke conditions, and older adults. We promote independent and inclusive living through individualized support and rehabilitation services.

JOB SUMMARY

We are seeking a highly organized and community-minded Administrative and Outreach Coordinator to support daily operations and help promote ICAN’s programs and services.

This role is ideal for someone who enjoys balancing administrative responsibilities with community engagement. The successful candidate will play a key role in ensuring efficient office operations while supporting outreach initiatives that strengthen ICAN’s presence in the community.

KEY RESPONSIBILITIES

Administrative Coordination

- Provide daily administrative support including reception, scheduling, correspondence, and document management
- Maintain accurate records, databases, and filing systems (electronic and paper)
- Prepare letters, reports, meeting agendas, and minutes
- Support HR and finance administration (e.g., onboarding paperwork, attendance tracking, invoices, purchase requests)
- Coordinate meetings, events, and internal communications
- Monitor and order office supplies and maintain equipment

Outreach and Communications

- Assist in developing and distributing communication materials (newsletters, flyers, website content, social media posts)
- Act as a liaison with community partners, stakeholders,



and the public
- Support planning and coordination of community events and outreach initiatives
- Maintain up-to-date contact lists and outreach databases
- Help ensure consistent and skilled organizational messaging

Organizational Support

- Serve as a key support resource for staff across the organization
- Support policies, procedures, and best practices
- Contribute to the continuous improvement of administrative and outreach processes
- Perform other duties as assigned to support organizational goals

QUALIFICATIONS

- Post-secondary education in Office Administration, Communications, Marketing, or a related field (or equivalent experience)
- Minimum 2 years of experience in an administrative, communications, or outreach role
- Strong organizational and multitasking skills
- Proficiency in Microsoft Office and/or Google Workspace
- Experience with social media platforms is an asset
- Experience in a non-profit or community-based organization is an asset
- Bilingualism (French/English) is considered an asset

WORKING CONDITIONS

- Primarily office-based with occasional community outreach and events
- Standard business hours (8:30am-4:30pm), with occasional evenings and weekends when required for special events.

ADDITIONAL INFORMATION

- Salary Range: $25.00 – $28.00 per hour (commensurate with experience)
- Comprehensive vacation and benefits package.

Job Types: Full-time, Permanent Pay: $25.00-$28.00 per hour

Work Location: In person

📌 Administrative and Outreach Coordinator (Greater Sudbury)
🏢 ICAN Independence Centre and Network
📍 Greater Sudbury