The Administrative Assistant contributes to the efficient day-to-day operations of Imperial Properties, and supports the work of management, and other staff.

Primary Duties and Responsibilities:

Reception

- Coordinate reception staffing during regulars office hours
- Answer general phone inquiries in a professional and courteous manner
- Direct and relay phone/email inquiries to the appropriate staff member
- Greet visitors to the organization in a qualified and friendly manner
- Maintain a clean and organized reception area

Office Administration

- Use computer word processing, spreadsheet and property management software
- Sort incoming email, mail, faxes and packages
- Prepare and send outgoing email, mail, faxes and packages
- Set up and maintain Unit Owner & Board Member records
- Upkeep of hard copy and electronic files, ensuring high level of accuracy
- Maintain inventory of stationery, supplies and other consumables for the office
- Provide administrative support to the Property Managers and other staff

Resident Requests





- Assist residents with maintenance requests and coordinate it with the Property Managers.
- Draft memos and/or making phone calls to unit owners and board members for ad-hoc and preventive maintenance scheduling.
- Maintain preventive maintenance calendars
- Ensure that trouble calls received from clients are acted upon.
- Electronic and paper filing

Other duties may be assigned as necessary. Working Conditions The Administrative Assistant will work 37.5 hours / week, Monday through Friday, from 9:00 AM to 5:00 PM. With 30 minutes allotted for unpaid lunch break.

Occasional overtime may be required to deal with urgent tasks or attend meetings with Property Manager to take meeting minutes.

Job Type: Full-time

Pay: $17.50-$18.50 per hour

Expected hours: 37.5 per week

Benefits

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Work Location: In person

📌 Administrative Assistant (Winnipeg)
🏢 Imperial Properties
📍 Winnipeg