About Us

Intersystem Controls is a growing technology integration company specializing in luxury residential automation and commercial audio-visual systems.

We design, install, and support sophisticated technology systems for some of the most prestigious residential properties in North America.

We're a close-knit team of experienced professionals who value initiative, accountability, and continuous improvement. As our business continues to grow, we're looking for an organized and motivated individual to take ownership of our day-to-day business administration and financial operations.

About the Role

We're looking for a Business Operations & Finance Coordinator to help manage the financial, administrative, and operational functions of our business.

This is a varied position suited to someone who enjoys working independently, solving problems, and taking responsibility for keeping a business running smoothly.

You'll work directly with company leadership and collaborate with our technicians, project managers, accountants, suppliers, and clients.

The ideal candidate is highly organized, comfortable with technology, detail-oriented, and proactive about finding better ways to get things done.

Key Responsibilities

Financial Administration

- Manage daily financial administration using QuickBooks Online.
- Prepare customer invoices and track outstanding payments.
- Coordinate accounts payable, vendor invoices, and expenses.
- Monitor financial transactions and maintain accurate records.
- Work with external bookkeepers and accountants to resolve discrepancies.
- Review employee time entries and assist with project and service billing.

Service Coordination

- Respond to customer service requests and coordinate appointments.




- Schedule and dispatch service technicians efficiently.
- Maintain service calendars and communicate scheduling updates.
- Track completed service work and ensure timely invoicing.
- Follow up with clients to ensure outstanding requests are addressed.

Purchasing & Vendor Coordination

- Process equipment orders for installation projects and service work.
- Communicate with suppliers regarding pricing, orders, and deliveries.
- Track purchasing documentation and equipment deliveries.
- Coordinate returns, warranties, and supplier-related matters.
- Help maintain organized equipment and purchasing records.

Business Operations & Improvement

- Develop and maintain standard operating procedures (SOPs).
- Identify opportunities to improve administrative workflows.
- Maintain organized business records and internal documentation.
- Support the implementation and improvement of business management systems.
- Assist company leadership with operational priorities and reporting.

What We're Looking For
- Experience in business administration, office coordination, bookkeeping, or a similar role.
- Strong organizational skills and exceptional attention to detail.
- Experience with QuickBooks Online or similar accounting software is highly desirable.
- Confidence learning recent software and working with digital business systems.




- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and work independently.
- A proactive approach to problem-solving and process improvement.
- Professionalism when communicating with clients, vendors, and colleagues.

Experience in the construction, technology, engineering, or service industries would be an asset but is not required. We value initiative, reliability, and a willingness to learn just as much as previous industry experience.

What We Offer

- Competitive salary of $60,000–$70,000, based on experience.
- Three weeks of paid vacation.
- Employer-paid extended health and dental benefits.
- Flexible working arrangements, including opportunities to work from home.
- A supportive, collaborative team environment.
- Direct involvement in the operations of a growing company.
- Opportunities to expand your responsibilities and develop professionally.
- A workplace where new ideas and process improvements are encouraged.

Why Join Intersystem? We're not a large corporation with layers of management and rigid procedures.

We're a growing company where your contributions will be visible, your ideas will be heard, and you'll have the opportunity to make a meaningful impact on how the business operates.

We're looking for someone who wants to become an important, long-term member of our team.

To Apply

Please submit your resume along with a brief introduction explaining your relevant experience and why this position interests you.

We look forward to hearing from you.

Pay: $50,000.00-$65,000.00 per year

Benefits

- Dental care
- Extended health care
- Life insurance
- Paid time off

Work Location: In person

📌 Administrative Assistant (Vancouver)
🏢 Intersystem Controls
📍 Vancouver