a partnership between Dallan LP, Lac Des Mille Lac First Nation, Nigigoonsiminikaaning First Nation and Dale Levesque, a member of the Fort William First Nation. Additionally, Dallan LP is a 100% indigenous-owned business that provides industrial yard services which includes a variety of heavy equipment operations, maintenance and general labour. Further, Dallan LP currently has four separate contracts/ operations in Northwestern Ontario.

Dallan LP is committed to the needs of its customers while ensuring the Health & Safety of all its employees and Environmental compliance. Dallan LP is currently seeking an Administrative Assistant to join its team in Thunder Bay, Ontario.

Administrative Assistant

LOCATION: Thunder Bay, Ontario

EMPLOYMENT: Full-Time

SCHEDULE: Monday – Friday – 40 hours per week

SALARY: $50,000 - $55,000 per year

VACATION: Paid Vacation Time

PENSION: RSP Employer/Employee Match

- Medical
- Dental
- Disability and life insurance

PRIMARY FUNCTION: We are seeking a highly organized, detail-oriented, and dependable administrative assistant to join our team.

Reporting to the Finance Director, the Administrative Assistant will be responsible for supporting day-to-day accounts payable activities, before transitioning into a broader administrative support position assisting with Human Resources, and Health & Safety functions.

The ideal candidate is someone who enjoys working with people and numbers, takes pride in accuracy and confidentiality, and can manage multiple priorities in a fast-paced environment. Previous bookkeeping, accounts payable, HR, payroll, or Health & Safety administrative roles would be considered an asset.

MAIN RESPONSIBILITIES:

- Provide day-to-day administrative support to management and various departments.
- Prepare correspondence, reports, spreadsheets, and other documents.
- Coordinate meetings, appointments, as well as other administrative activities as required.
- Respond to inquiries professionally and direct requests to the appropriate person.
- Assist with office supplies, records management,



and general office coordination.
- Assist with collecting and maintaining employee information and payroll documentation.
- Assist with onboarding and offboarding processes.
- Prepare employee documentation and correspondence as required.
- Support vacation, attendance, and other employee record tracking.
- Maintain confidentiality when handling sensitive employee and payroll information.
- Provide administrative support for the company's Health & Safety program.
- Assisting with scheduling and tracking required training and certifications.
- Help coordinate Health & Safety meetings, training, and communications.
- Generate as well as manage monthly overtime reports, expense reports, vehicle kilometer reports and more.
- Assist with pension and union dues remittance forms and payments.
- Ensure proper coding of expenses and strict PO approvals
- Collaborate with the current Maintenance Program to ensure smooth operations.
- Perform data entry to close completed work orders.
- Accurately input costing details for each work order.
- Track as well as manage inventory levels effectively.
- Track vendor credits and maintenance costs by machine/site.

REQUIRED QUALIFICATIONS:

- Previous experience in an administrative, accounting, or office support role.
- Strong attention to detail and a high degree of accuracy.
- Excellent organizational and time-management skills.
- Strong written as well as verbal communication skills.
- Equally key, the ability to maintain confidentiality and handle sensitive information professionally.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Ability to work independently while also contributing effectively as part of a team.
- Strong problem-solving skills as well as the ability to prioritize competing deadlines.
- In addition, proficiency in software (experience with Ceridian Dayforce, QuickBooks, Sage, Xero is an asset)
- Diploma or degree in Business Administration, Accounting or HR would be an asset but not required

NOTE: This is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of Dallan LP.

📌 Administrative Assistant (Northeastern Ontario)
🏢 Northern Peak HR
📍 Northeastern Ontario