Jade Homes builds custom ready-to-move homes in Bow Island, Alberta. We are looking for a highly organized, capable Administrative Assistant & Scheduler who can help keep our projects, people, information and day-to-day operations moving forward.

This is an significant coordination role within Jade Homes. The right person will be comfortable managing multiple priorities, following up with people, keeping accurate information, and making sure details do not fall through the cracks. We are looking for someone who takes ownership of their work, communicates confidently and can become a dependable point of coordination for the team.

The position will also provide support in financial administration, so experience or comfort working with invoices, purchase information, costing, bookkeeping or other financial records would be a solid asset.

What You Will Do

- Coordinate and maintain production, service and project schedules, ensuring key dates, deadlines and changes are clearly communicated.
- Follow up proactively with trades, suppliers, customers and the production team to keep projects moving and identify scheduling issues early.
- Book, coordinate and track service work, customer selections, material requirements and follow-up items.
- Maintain accurate project information, customer requests, documentation and schedule changes so the team is working from current information.
- Support financial administration, which may include processing or tracking invoices, purchase information, project costs, customer payments and other financial records.




- Work closely with the finance and operations teams to ensure information is accurate, complete and submitted on time.
- Answer calls and emails, prepare correspondence, organize records and provide general administrative support to the Jade Homes team.
- Follow through on outstanding items and help ensure commitments, deadlines and action items are completed.
- Identify gaps, conflicting priorities or missing information and bring them forward before they create delays.

What We Are Looking For

- Exceptional organization and attention to detail, with the ability to manage multiple projects and changing priorities.
- A strong sense of ownership and follow-through. You are someone who notices what needs to be done and makes sure it gets completed.
- Confidence communicating with customers, trades, suppliers, coworkers and managers in a professional and respectful manner.
- Strong administrative skills and the ability to maintain accurate records and confidential information.
- Financial aptitude and comfort working with numbers. Previous experience with invoicing, bookkeeping, accounts payable/receivable, purchase orders, costing or financial administration would be an asset.
- Strong computer skills, including Outlook,



Word and Excel, along with the ability to learn new scheduling, project management and financial systems.
- The ability to prioritize effectively in a busy environment where schedules and customer needs can change quickly.
- Experience in administration, scheduling, construction, homebuilding, finance or customer service is considered an asset.
- Experience with QuickBooks or similar accounting software would be an asset.
- The ability to read building plans or construction documents is helpful but is not required.

The Person Who Will Thrive in This Role You are organized, dependable and comfortable taking initiative. You enjoy bringing order to a busy environment and keeping people informed. You can work independently, ask good questions when information is unclear and follow an issue through until it is resolved.

Most importantly, you understand that strong administration is more than completing tasks—it is about helping the entire team stay organized, informed and accountable.

How to Apply

Send your resume to [email protected] and please identify Administrative Assistant & Scheduler – Jade Homes in your email.

Job Type: Full-time

Pay: $18.00-$28.00 per hour

Benefits

- Dental care
- Extended health care
- Vision care

Ability to commute/relocate:
- Bow Island, AB: reliably commute or plan to relocate before starting work (required)

Experience:
- Accounting software: 2 years (preferred)
- Administrative: 2 years (preferred)

Work Location: In person

📌 Administrative Assistant & Scheduler (Bow Island)
🏢 The Cabinet Nook
📍 Bow Island