Red Oak Villa is currently seeking a full-time Administrative Assistant/Senior Living Advisor to join it's Senior Leadership Team. This individual must be highly motivated, able to work in a busy workplace and have an affinity with working with seniors. This position will report directly to the Administrator.

Qualifications:

· Administrative or Executive Assistant Certificate, Office or Business Administration Diploma or equivalent is an asset.

· Minimum of three years experience in an administrative position is required.

· Experience or background in Hospitality and Sales is an asset.

· Previous employment in a health care facility is an asset.

· Excellent working knowledge of all Microsoft Office applications is required.

· Initiative, good judgment and leadership abilities.

· Good communication skills; both oral and written.

· Willing to actively pursue personal and professional development.

· Excellent organizational, multitasking and team working skills are required. Must be able to coordinate all aspects of the residence.

· Compassion, patience and an affinity for an older adult population is required.

· Bilingual (English/French) is considered an asset.

· Familiarity with or willing to become familiar with the standards set out in the Retirement Homes Act, 2010 (RHA) and the function of the Retirement Homes Regulatory Authority (RHRA).

· Free of communicable diseases.

-A valid criminal record check with vulnerable sector dated within 6 months must be provided as well as a negative 2-step TB test.

Overview - Responsibilities & Tasks:

· Provide full administrative support for the Administrator and Senior Leadership Team (SLT) members.

· Coordinate with Administrator/Human Resources interviews and complete reference background checks on prospective candidates.

· Delegating tasks and ensuring that they are completed in accordance with existing Company policies and procedures.

· Handling basic clerical duties, such as answering and routing phones, responding to emails,



data entry and reporting.

· Answering questions and finding information for employees, vendors, clients and lenders.

· Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties.

· Provide initial face-to-face and telephone contact with visitors. Provide direction to visitors and callers and/or notify the appropriate people as required.

· Provide personal and telephone contact with residents/tenants. Attend to the needs of the residents/tenants and/or notify the appropriate people as required.

· Complete administrative resident and staff documents as directed.

· Complete resident orientation and interviews as directed.

· When needed assist in the dining room by serving beverages and tending to resident requests.

· Maintain confidentiality of all financial, personnel and resident/tenant data.

· Be knowledgeable of and practice facility’s fire and safety programs.

· Maintain accounting records in the facility as required by Autumnwood.

· Prepare and submit payroll information to Autumnwood for the accurate processing of wages and salaries for all staff.

· Conduct facility tours for prospective residents/tenants and their families.

·Assist with move-in coordination to ensure a seamless transition and positive experience for residents and their families

·Support occupancy targets by collaborating with the Senior Leadership Team

· Assist all staff as required.

· Work as a vital, contributing member of the team with all personnel.

· Follow Dalron Senior Living policies and procedures.

· Complete all other duties as assigned.

Red Oak Villa offers a competitive total compensation package including group benefits and RRSP plan, employer paid sick time , and vacation entitlement. Salary to commensurate with experience.

Job Types: Full-time, Permanent

Pay: $21.50-$23.50 per hour

Benefits

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Administrative Assistant/Senior Living Advisor (Greater Sudbury)
🏢 St. Mary's Gardens
📍 Greater Sudbury