We’re Hiring! ? Are you an organized, detail-oriented skilled who thrives in a fast-paced environment? We are seeking a dynamic Administrative Assistant to join our team and play a key role in supporting our employees, students, managers, and organizational initiatives. Hours of Work : Mon - Fri 8:30a - 4:30p flex (75 hours biweekly)

Key Responsibilities:

- Complete required pre-screening, schedule interviews and complete reference checks.
- Prepare employment offers, onboarding packages, and employee documentation.
- Maintain confidential personnel files and HR records.
- Update employee profiles, training records, and qualification reports.
- Support employee communication and respond to HR inquiries professionally.

- Provide reception services, answer phones, and manage incoming emails and correspondence.
- Coordinate schedules, meetings, room bookings, and office logistics.
- Prepare reports, presentations, letters, and other business documents.

- Maintain filing systems and ensure accurate record keeping.
- Order and monitor office supplies and equipment inventories.




- Assist applicants and participants with program information and enrollment processes.

- Maintain training, certification, and student records.
- Coordinate course schedules, class lists, and instructional materials.
- Support preparation and distribution of certificates and completion records.

- Liaise with students, instructors, staff, and external agencies.

Requirements:

- Diploma or Certificate in Human Resources, Business Administration, Office Administration, or related field.
- Experience in human resources, administrative support, or office management.

- Proficiency with Microsoft Office applications and database systems.
- Experience working with confidential information.
- Excellent communication and interpersonal skills.
- Strong organization and attention to detail.

- Ability to prioritize competing deadlines.
- Ability to work independently and collaboratively.

📌 Administrative Assistant (Temporary) (Edmonton)
🏢 Excel Society
📍 Edmonton