Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth and efficient office functions. Your energetic approach and attention to detail will support various departments, manage administrative tasks, and provide exceptional customer service.

This position offers an exciting opportunity to contribute to a professional environment where your organizational skills and proactive attitude will shine.

Duties

- MUST be able to work all Saturdays and 1 evening per week
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry tasks accurately
- Maintain organized filing system digitally to ensure quick retrieval of documents
- Support scheduling appointments, meetings, and calendar management for staff members
- Assist with clerical duties such as proofreading correspondence, preparing reports, and handling mail distribution
- Provide customer support by addressing inquiries via phone or email promptly and courteously
- Support medical or dental office operations by managing patient records, verifying insurance information, and coordinating appointments

Experience





- Proven office experience with a strong background in administrative support roles
- Familiarity with Tracker is a MUST
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with data entry, filing systems, and document proofreading to ensure accuracy
- Prior customer service experience demonstrating excellent communication skills and professionalism
- Knowledge of multi-line phone systems and front desk procedures in a fast-paced environment
- Experience working in dental offices is a MUST
- Strong organizational skills with the ability to multitask efficiently under deadlines
- Demonstrated computer skills including typing speed, data management, and basic troubleshooting

Join us as an Administrative Assistant to be an integral part of our vibrant team! Your enthusiasm for organization combined with your qualified expertise will help us deliver outstanding service while maintaining a productive office environment. We value proactive individuals who are eager to contribute their skills in a fast-moving setting. Pay: $25.00-$30.00 per hour

Expected hours: 34.0 – 40.0 per week

Benefits

- Dental care

Work Location: In person

📌 Administrative Assistant (Malton)
🏢 Westwood Dental
📍 Malton