Nature of the Work & Responsibilities

NATURE OF THE WORK:

The principal and customary work of the employee in this employment class consists in ensuring the coordination of a set of administrative tasks from a specific area of activity.

The employee can also be assigned to one or several tasks which are specialized and are characterized by complexity, expertise and autonomy.

RESPONSIBILITIES:

Reporting to the Associate Director, Financial services, and under the daily supervision of the Analyst, Financial Services, the incumbent will perform financial and administrative duties and coordinate Accounts Receivable activities as follows:

- Create and send invoices to customers (such as athletic team fees, facility rentals, government bodies, and other 3rd party organizations) daily, monthly and annual, as required;
- Perform daily cash management duties, including preparing and recording of bank deposits, and posting receipts in Clara;
- Train employees in other departments in creating invoices in Clara, and review and approve before they are sent. In addition, communicate with the department manager when issues arise with collection;
- Oversee the collection of outstanding payments, ensure that overdue invoices are promptly followed up on, and analyze aging reports to identify potential issues;
- Send statement reminder on past due invoices, followed by email and telephone calls;
- Ensure that customer payments are applied correctly to the appropriate accounts, and reconcile payment discrepancies;
- Prepare periodic adjusting journal entries as needed;
- Prepare and analyze assigned general ledger account reconciliations as part of the year-end and quarter-end process;
- Reconcile foreign student and non-Quebec resident fees (3 times a year);
- Work in collaboration with the Analyst, Financial Services to prepare financial reporting for the research projects and external organizations;
- Process Socrate reports as required throughout the year;
- Provide service at the Student Counter, ensuring smooth operations, assisting students with inquiries,



and providing support in a timely and skilled manner;
- Provide support for financial and administrative duties for the collection of student fees;
- Provide support for student accounts as required (i.e., registrations, course drops, Quebec residency, etc.);
- Assist in streamlining the accounts receivable process by identifying areas for performance improvement;
- Perform other related tasks, including, but not limited to, the preparation of schedules for auditors.

Qualifications & Conditions

QUALIFICATIONS:

To have a diploma of vocational studies (DEP) with an appropriate specialty (Accounting preferred) or a secondary school (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority and have at least six (6) years of pertinent experience.

CONDITIONS:

- Pertinent experience in accounts receivable, account reconciliation and analysis;
- Proven experience in cash collection, deposit processing, and customer account analysis;
- Intermediate accounting skills (testing may be required);
- Basic Microsoft Excel and Microsoft Word skills (testing may be required);
- Advanced oral and written communication in English (testing may be required);
- Intermediate oral and written communication in French (testing may be required);
- Excellent customer service skills;
- Ability to work cooperatively in a team and support others when require.

Additional Job Application Details Include a cover letter with your application addressed to Laura Smith.

Please note that internal applicants within this category of employment have priority for all positions. We thank all applicants for their interest in Dawson College, but only those selected for an interview will be contacted.

Dawson

College adheres to an equal access employment program and, as such, encourages women, Indigenous peoples, visible and ethnic minorities, and persons with disabilities to apply.

Dawson

College is dedicated to providing reasonable accommodation for applicants with disabilities and encourages candidates to self-identify during the application process.

📌 Administrative Support Agent, Principal Class - F (Montreal)
🏢 Dawson College
📍 Montreal