Job Summary

We are seeking a detail-oriented and proactive Construction Bookkeeper / Project Bookkeeper to join our dynamic team. In this vital role, you will manage and maintain accurate financial records, ensuring the integrity of our accounting processes across various platforms.

The ideal candidate must have experience working in the construction field and be comfortable handling project draws, trade coordination, invoice tracking, cost summaries, and project-related bookkeeping from start to finish.

Responsibilities

- Maintain accurate and up-to-date financial records using accounting software such as QuickBooks
- Perform bank reconciliations and general ledger reconciliations to ensure consistency across all accounts.
- Record journal entries with precision, including debits & credits, to reflect all financial transactions accurately.
- Manage accounts payable and accounts receivable processes, ensuring timely payments and collections.
- Reconcile balance sheets and perform account analysis to identify discrepancies or errors.
- Prepare detailed financial reports, including statements related to governmental accounting and nonprofit accounting as needed.
- Manage all bookkeeping functions for one assigned construction project
- Prepare, track, and coordinate construction draws / progress billings
- Review invoices, subcontractor bills, purchase orders, and supporting documents
- Ensure invoices are coded correctly and matched to project budgets and cost codes
- Track project expenses and maintain accurate cost summaries
- Assist with budget tracking, committed costs, and variance reporting




- Reconcile vendor statements and assist with payment processing
- Prepare financial and project summary reports for management
- Monitor job cost allocations and ensure accurate project financial records
- Support month-end reporting related to the assigned project
- Communicate with internal departments and external project stakeholders professionally and promptly
- Help ensure all billing, documentation, and bookkeeping processes are completed accurately and on time

Requirements

- Proven experience in bookkeeping or accounting roles within corporate or nonprofit environments.
- Strong proficiency with accounting software such as QuickBooks, Xero, Sage, or similar platforms.
- Experience dealing with subcontractors, suppliers, and multiple construction trades
- Strong attention to detail and organizational skills
- Ability to manage high-volume paperwork and deadlines
- Proficient in accounting software and Microsoft Excel
- Robust communication and coordination skills
- Ability to work independently and handle one project with full accountability
- Strong understanding of financial concepts including budgeting, tax experience, and technical accounting procedures.
- Excellent organizational skills with the ability to handle multiple tasks in a fast-paced environment. Join us in a role that’s essential for maintaining our organization’s financial integrity! We value energetic professionals who are eager to bring their expertise in bookkeeping and accounting software to help us achieve our goals efficiently and accurately.

Job Types: Full-time, Permanent Pay: $50,000.00-$60,000.00 per year

Work Location: In person

📌 Bookkeeper/Administrator (Surrey)
🏢 New York Immigration Consultancy
📍 Surrey