Accountant – Freight Forwarding / Logistics

Job Title: Accountant

Department: Finance & Accounting

Industry: Freight Forwarding / Logistics

Employment Type: Full-Time

Reports To: Finance Manager / Controller

Job Summary

We are seeking a detail-oriented and experienced Accountant to join our freight forwarding and logistics company. The successful candidate will be responsible for managing Accounts Payable (AP), Accounts Receivable (AR), invoice processing, purchase order matching, customer and vendor reconciliations, collections, payments, and day-to-day accounting operations.

The ideal candidate will have strong accounting knowledge, excellent attention to detail, and preferably experience working in the freight forwarding, transportation, logistics, or supply chain industry.

Key ResponsibilitiesAccounts Payable (AP)

- Process and record vendor invoices accurately and on a timely basis.
- Match vendor invoices with Purchase Orders (POs), receiving documents, and supporting documentation.
- Verify invoice quantities, rates, taxes, accessorial charges, and other fees.
- Investigate and resolve invoice discrepancies with operations, purchasing, and vendors.
- Maintain accurate vendor accounts and payment records.
- Prepare vendor payment batches and ensure payments are made according to approved terms.
- Reconcile vendor statements and follow up on outstanding or disputed invoices.
- Monitor AP aging and ensure overdue items are addressed.
- Maintain proper documentation and approval records for all payments.

Accounts Receivable (AR)
- Prepare and issue customer invoices accurately and on time.
- Review billing information against shipment files, quotations, rate agreements, POs, and other supporting documents.
- Ensure all freight charges, duties, customs fees, fuel surcharges, accessorial charges, storage, detention, and other applicable charges are properly billed.
- Post customer payments and maintain accurate customer accounts.
- Reconcile customer statements and investigate discrepancies.
- Follow up on outstanding receivables and assist with collections.
- Monitor AR aging and escalate overdue accounts when necessary.
- Work closely with the operations and customer service teams to resolve billing issues.

Invoice & PO Matching
- Perform three-way matching, where applicable, between:
- Purchase Orders
- Vendor invoices
- Receiving/service documentation
- Verify that freight and logistics invoices are supported by the appropriate shipment/job documentation.
- Identify duplicate invoices, incorrect rates, missing approvals, and billing discrepancies.
- Coordinate with operations and management to resolve exceptions.

Customer & Vendor Reconciliations




- Perform regular reconciliations of customer accounts.
- Reconcile vendor statements against company records.
- Investigate and resolve unapplied payments, credit balances, short payments, duplicate payments, and outstanding invoices.
- Maintain accurate sub-ledgers and supporting schedules.
- Communicate professionally with customers and vendors regarding account discrepancies.

General Accounting
- Maintain accurate accounting records and supporting documentation.
- Post journal entries as required.
- Assist with bank and credit card reconciliations.
- Assist with month-end and year-end closing procedures.
- Prepare and maintain account reconciliations and supporting schedules.
- Assist with accruals, prepaid expenses, fixed assets, and other accounting entries.
- Review the general ledger for accuracy and investigate unusual transactions.
- Assist management with financial reporting and accounting analysis.
- Maintain organized accounting files and records.
- Assist with audits, tax filings, and year-end requirements.

Freight Forwarding / Logistics Accounting
- Review accounting transactions related to import, export, ocean, air, trucking, warehousing, customs, and other logistics services.
- Ensure revenue and expenses are properly allocated to the appropriate shipment, job, customer, or file.
- Review job profitability and identify missing costs or revenue.
- Ensure vendor costs are captured against the appropriate shipment/job.
- Coordinate with operations to ensure completed jobs are properly billed and closed.
- Identify unbilled revenue and uninvoiced vendor costs.
- Assist with job-level profit and loss analysis.

Month-End Responsibilities
- Complete AP and AR reconciliations.
- Reconcile bank accounts and other balance sheet accounts.
- Review AP and AR aging.
- Record required accruals and adjustments.
- Identify unbilled revenue and outstanding vendor costs.
- Review open jobs/files for missing revenue or expenses.
- Assist with month-end financial reporting.
- Ensure all transactions are recorded in the correct accounting period.

Internal Controls & Compliance
- Follow company accounting policies and procedures.
- Maintain proper approval controls for invoices and payments.
- Ensure accurate documentation for all financial transactions.




- Assist in identifying and preventing duplicate payments and fraudulent transactions.
- Maintain confidentiality of financial and customer information.
- Support external accountants, auditors, and tax professionals when required.

Qualifications
- Diploma or degree in Accounting, Finance, Business Administration, or a related field.
- 2–5+ years of accounting experience, preferably in freight forwarding, logistics, transportation, or a similar industry.
- Strong understanding of AP, AR, reconciliations, general ledger, and month-end accounting.
- Experience with invoice processing and PO matching.
- Strong Excel skills, including spreadsheets, formulas, sorting/filtering, and reconciliations.
- Experience with accounting software/ERP systems.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to investigate discrepancies and resolve accounting issues independently.
- Strong written and verbal communication skills.

Preferred Experience

Experience with

- Freight forwarding accounting
- Transportation/logistics accounting
- Shipment/job costing
- Customer and vendor reconciliations
- Freight billing
- AP/AR aging
- Customs and freight-related charges
- Job profitability
- ERP/accounting systems
- Month-end closing

Key Performance Indicators (KPIs) The successful candidate will be measured on:
- Accuracy and timeliness of AP processing
- Accuracy and timeliness of customer billing
- AP and AR reconciliation accuracy
- Reduction of overdue receivables
- Timely vendor statement reconciliations
- Reduction of invoice discrepancies and duplicate invoices
- Timely completion of month-end close
- Accuracy of job costing and profitability
- Proper documentation and accounting controls

Ideal Candidate We are looking for someone who is:
- Highly organized and detail-oriented
- Strong with numbers and accounting processes
- Comfortable communicating with customers, vendors, and internal teams
- Able to identify discrepancies and solve problems
- Proactive rather than waiting for issues to be brought to their attention
- Able to manage multiple priorities and deadlines
- Trustworthy and comfortable handling confidential financial information
- Experienced in a quick-paced freight forwarding/logistics environment

This position is ideal for an accountant who can take ownership of the company's day-to-day accounting operations and ensure AP, AR, reconciliations, billing, payments, and general accounting are accurate, organized, and up to date. Pay: $21.00-$30.00 per hour

Expected hours: 30.0 – 50.0 per week

Benefits

- Flexible schedule

Work Location: Hybrid remote in Brampton, ON

📌 Bookkeeper/Administrative Assistant (Brampton)
🏢 KT trans
📍 Brampton