Smilestones Junior Kindergarten is a well-established, community-focused childcare organization dedicated to providing high-quality early childhood education in a warm, engaging, and nurturing environment.

We are looking for a highly organized, energetic, and proactive Childcare Centre Administrator to join our team.

We are looking for someone who takes ownership of their responsibilities, works efficiently and independently, and genuinely enjoys being involved in the daily operations of a busy childcare setting.

The ideal candidate is a natural multitasker, an excellent communicator, and a resourceful problem-solver who can anticipate needs and take initiative without waiting for direction.

Key Responsibilities

Administration & Office Management

- Manage daily administrative tasks, including emails, phone calls, scheduling, registrations, and recordkeeping.
- Assist with enrolment inquiries, tours, waitlists, and new family onboarding.
- Support payroll preparation, billing, and other administrative processes.
- Maintain accurate records and ensure administrative tasks are completed efficiently and on time.
- Manage multiple priorities while maintaining attention to detail.

Centre Operations & Management Support

- Work closely with the Centre Manager as a reliable and proactive member of the leadership support team.
- Stay informed about daily centre activities, staffing, enrolment, and operational needs.
- Anticipate challenges, identify priorities, and take initiative to keep operations running smoothly.
- Independently troubleshoot issues, research solutions, and make recommendations.
- Support educators and management with day-to-day operational needs.




- Assist with organizing centre events, special activities, and family initiatives.

Centre Operations & Management Support

- Work closely with the Centre Manager as a reliable and proactive member of the leadership support team.
- Stay informed about daily centre activities, staffing, enrolment, and operational needs.
- Anticipate challenges, identify priorities, and take initiative to keep operations running smoothly.
- Independently troubleshoot issues, research solutions, and make recommendations.
- Support educators and management with day-to-day operational needs.
- Assist with organizing centre events, special activities, and family initiatives.

Family Relations & Community Engagement

- Build warm, professional relationships with families, educators, and community members.
- Respond promptly and professionally to parent inquiries.
- Actively participate in community outreach, local networking, and centre initiatives.
- Help strengthen the centre's presence and relationships within the local community.
- Support enrolment growth through positive family experiences, communication, and community engagement.

Qualifications & Skills We are looking for someone who is:

- Proactive and self-motivated: Takes initiative, identifies what needs to be done, and follows through independently.




- Efficient and organized: Works at a productive pace, manages time effectively, and consistently meets deadlines.
- A strong multitasker: Confidently handles competing priorities in a busy environment.
- Resourceful and solution-oriented: Approaches challenges with a problem-solving mindset rather than waiting for instructions.
- Reliable and accountable: Takes ownership of responsibilities and can be counted on to follow through.
- Outgoing and community-minded: Enjoys connecting with families, building relationships, and participating in community initiatives.
- Tech-savvy: Comfortable using computers, email, spreadsheets, and learning new administrative systems.
- Skilled and personable: Communicates clearly and creates a welcoming experience for families and staff.
- Adaptable: Comfortable working in a dynamic workplace where priorities can change throughout the day.

Experience

- Previous experience in office administration, customer service, or a similar role is preferred.
- Experience in childcare, education, or a family-focused environment is an asset.
- Strong computer and organizational skills are essential.
- Experience with registrations, scheduling, billing, or payroll administration is an advantage.

What We Offer

- Family-friendly, part-time hours.
- A welcoming and supportive team environment.
- The opportunity to be part of an established childcare organization.
- A meaningful role supporting children, families, and educators.
- Opportunities to contribute and make a positive impact.

Pay: $22.00 per hour Expected hours: 25.0 per week

Work Location: In person

📌 Childcare Centre Administrator – Part-Time (Surrey)
🏢 Smilestones Junior Kindergarten
📍 Surrey