Compliance, Health & Safety Administrator

Location: Port Coquitlam, BC

Employment Type: Full-Time

Salary Range: $48,000–$55,000 per year

About CustomAir

At CustomAir, “The Difference is Service.” We take pride in delivering high-quality HVAC, Refrigeration, Electrical and Plumbing solutions across British Columbia while maintaining a robust commitment to safety, teamwork, and customer service.

We are looking for an organized and detail-oriented Compliance, Health & Safety Administrator to support the administrative side of our health & safety, employee training, and contractor/client compliance requirements.

This is an entry-level opportunity well suited to someone who is highly organized, comfortable working across multiple systems, and interested in developing experience in health & safety and compliance within the trades and construction industry.

Key Responsibilities

Compliance & Contractor Administration

- Manage and maintain third-party contractor compliance portals, including platforms such as Avetta, ComplyWorks, and other client, vendor, or industry-specific systems.
- Complete and maintain contractor prequalification forms, health & safety questionnaires, and other client or vendor compliance requirements.
- Coordinate annual renewals and submissions of Certificates of Insurance (COIs) and other required company documentation.
- Obtain, track, and maintain WorkSafeBC clearance documentation and other clearance requirements as needed.
- Monitor compliance portals and records for outstanding requirements, renewals, deficiencies, and document expirations.
- Maintain accurate compliance records and trackers and follow up on outstanding requirements.
- Coordinate with employees, managers, clients, vendors, insurance providers, and other external parties to obtain required information and documentation.

Training & Certification Administration

- Assign and coordinate required health & safety, technical, and other employee training.




- Maintain accurate employee training and certification records, including but not limited to WHMIS, Fall Protection, Lockout/Tagout, and other safety, technical, client, vendor, or site-specific training requirements.
- Monitor training and certification expiry dates and coordinate renewals or recertification as required.
- Coordinate and track additional training, orientations, certifications, or qualifications required by customers, vendors, projects, job sites, or other external parties.
- Maintain employee training matrices and other tracking systems to ensure records remain accurate and current.
- Follow up with employees and managers regarding upcoming expirations, incomplete training, and other outstanding requirements.

Health & Safety Administration

- Maintain organized and accurate health & safety records, forms, documentation, and electronic files.
- Assist with maintaining and updating health & safety forms, procedures, and administrative documentation.
- Maintain spreadsheets, trackers, and reports related to training, certifications, compliance, and other health & safety requirements.
- Support other health & safety administrative activities as required.

General Administration

- Provide administrative support to Human Resources, Operations, and other departments as required.
- Coordinate employee business travel arrangements, including flights, hotels, and other related bookings.
- Assist with document preparation, filing, data entry, scheduling, and other administrative activities.




- Perform other related duties as assigned.

Qualifications

- Post-secondary education or coursework in Occupational Health & Safety, Business Administration, Human Resources, or a related field is considered an asset.
- Previous administrative or coordination experience is an asset; recent graduates and entry-level candidates are encouraged to apply.
- Solid organizational skills and attention to detail.
- Ability to manage multiple deadlines, renewals, certifications, and follow-up items.
- Strong computer skills, including Microsoft Word, Excel, Outlook, and Teams.
- Comfortable learning and working within multiple online systems and compliance portals.
- Strong written and verbal communication skills.
- Ability to maintain accurate records and handle confidential information appropriately.
- Strong follow-through and the ability to independently track outstanding items through completion.
- Comfortable communicating with technicians, field employees, managers, clients, vendors, and other external parties.
- Interest in developing knowledge of workplace health & safety and regulatory requirements.

What We Offer

- Competitive compensation of $48,000–$55,000 per year, based on experience and qualifications.
- Extended health and dental perks.
- Paid vacation and PTO.
- Additional compensation in lieu of an employer RRSP contribution based on length of service.
- Training and professional development opportunities.
- Opportunity to develop practical experience in health & safety, compliance, human resources, and business administration.
- Company events and team activities.

CustomAir is an equal opportunity employer and welcomes applications from all qualified individuals. Pay: $48,000.00-$55,000.00 per year

Ability to commute/relocate

- Port Coquitlam, BC V3C 4Z1: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Compliance, Health & Safety Administrator (Port Coquitlam)
🏢 CustomAir
📍 Port Coquitlam