12-Month Contract

On-site in Calgary, AB

ExxonMobil has been a leader in the energy sector for over 140 years. As ExxonMobil adapts to meet the increasing global demand for oil, natural gas, and refined products, it is committed to playing a pivotal role in energy transition. ExxonMobil’s mission, to fuel the world safely and responsibly, has never been more important.

Together, Raise and ExxonMobil are building teams that are rising to meet the world’s growing energy needs through the ExxonMobil Contingent Community—where skilled workers and unique contract opportunities meet.

Raise is taking applications for current openings like this one while building a diverse group of talent for future openings. When you apply for this role, you’ll also be considered for upcoming positions that align with your skills and qualifications.

Note: Successful applicants will be employees of Raise Limited, working at ExxonMobil facilities with both ExxonMobil employees and other contractors.

Overview:

Controls Administrator supports document and meeting administration, action tracking, calendar reporting, controlled records, SAP administration, SAP issues/ticket coordination and routine coordination.

Responsibilities :

- Promoting Controls Integrity Management System (CIMS) & Controls and support to raise staff control awareness
- Identify new processes or changes and ensure all FCPA requirements are properly performed/updated and approved
- Assisting the Business Manager with key activities as required around budgeting and planning activity
- Ensuring controls catalogs are documented/updated and approved as required by Business Manager
- Supports ongoing controls activities (Audits – UIA Planning and coordination, Representation Letter Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews)
- Update & file Delegation Of Authority Guide (DOAG), FCPA’s, MOC’s, Job Handover checklists




- Responsible for coordinating Management and Protection of Information (MPI) Monthly Inspection & Reporting
- Preparing/coordinating the development of controls documentation
- Prepare monthly OIMS updates
- Monthly reporting of KPI Scorecards for OIMS & CIMS
- Provide awareness of Tools in developing OIMS System 10-1 for system practitioners
- Oversee the management of the central External Meetings Register and reporting process
- Departmental Records Contact: Serve as Department/Business Unit Subject Matter Expert (SME) and collaborate with the respective Local IMS group
- Distribute Communications about Records Management within the team
- Safeguard the department or business units’ vital records, complete and retain for ready access both physical and electronic records
- Organize and Departmental Shared Drive folders and allocate retention codes according to Records Retention Schedule
- Shared folder structuring/organizing/maintenance, installing and removal of access
- Organize filing/records clean up days – include on Controls Calendar
- Focal point for all documentation and review processes for Departmental owned contracts. Monitors Quality performance and adherence to contract Terms & Conditions
- Administer contracts by monitoring Purchase Order/Agreement end dates and expenditures.
- Raise Service Requisitions for Department/Business Unit’s owned contracts/service providers
- Represents Department/Vendor in contract development with Procurement
- Departmental SharePoint Site Collection Administrator

Qualifications :





- Bachelor's Degree in Information Management, Business, Economics, or related degree preferred.
- 7+ years of prior experience in information and record management, administration and data analysis
- Excellent written verbal, communication, presentation skills in English
- Ability to work effectively in a virtual, multi-cultural team environment
- Robust leadership and interpersonal influencing skills
- Self-starter with results and schedule orientation
- Advanced skills in MS Excel, including data validation, charting, pivot tables
- Intermediate skills in Microsoft Office Products including Publisher, Word, PowerPoint
- Knowledge of Microsoft Access desirable
- SAP proficiency

Looking for meaningful work? We can help

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 (phone hidden) or [email protected]

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📌 Controls Coordinator / Administrator (Intermediate) (Calgary)
🏢 ExxonMobil Contingent Community
📍 Calgary