Job Summary

We are seeking a detail-oriented and organized Real Estate Deal Administrator to join our team at a real estate brokerage. The successful candidate will be responsible for managing real estate transaction files, maintaining accurate records in Lone Wolf, assisting with commission and financial tracking, and ensuring that transaction documentation is complete and properly filed.

The ideal candidate has strong administrative and data entry skills, basic bookkeeping knowledge, and the ability to manage multiple tasks in a fast-paced real estate environment.

Responsibilities and Duties

- Review, organize, and maintain real estate transaction files, ensuring all required documents are complete, accurate, and properly filed.
- Enter and update transaction and financial information in Lone Wolf or other relevant brokerage software.
- Track transaction status, closing dates, commission records, invoices, and related payments.
- Follow up with real estate agents and relevant parties to obtain outstanding documents and resolve file discrepancies.
- Assist with commission calculations, payment tracking, accounts payable, and other basic bookkeeping duties.
- Maintain accurate financial records and assist with monthly bank reconciliations as required.
- Ensure transaction records and supporting documentation comply with applicable brokerage policies and regulatory requirements.
- Maintain organized physical and digital filing systems.




- Assist with preparing transaction reports and reconciling discrepancies in financial and transaction records.
- Provide administrative support to the Deal Department and assist with other duties as required.

Qualifications and Requirements

- At least 1 year of experience in real estate administration, transaction coordination, bookkeeping, or a related administrative role.
- Basic bookkeeping and accounting knowledge.
- Experience with Lone Wolf or similar real estate brokerage software is an asset.
- Strong data entry skills and excellent attention to detail.
- Proficiency in Microsoft Office, particularly Excel and Word.
- Strong organizational, time-management, and multitasking skills.
- Ability to work independently, take initiative, and resolve issues efficiently.
- Ability to work under pressure in a fast-paced workplace.
- Excellent communication and interpersonal skills.
- Fluency in English and Mandarin and/or Cantonese is preferred.

Preferred Experience

- Real estate brokerage administration or transaction file management: 1 year
- Lone Wolf or similar real estate transaction/accounting software: 1 year
- Basic bookkeeping or financial recordkeeping: 1 year

Job Type: Full-time or Part-time (depending on your hiring arrangement)

Work Location: In person

Job Type: Full-time

Pay: $21.00-$23.00 per hour

Benefits

- Casual dress
- Company events
- On-site parking

Work Location: In person

📌 Deal Administrator (Markham)
🏢 First Class Realty
📍 Markham